Event Coordinator

Vancouver, BC

Full-time | Monday–Friday | 8:30am–5:00pm

Office-based | Permanent position

Bring Events Together From Behind the Scenes

We’re looking for an Event Coordinator to support the planning and delivery of events from our Vancouver office. You’ll help coordinate schedules, suppliers, materials, communications, and event requirements while keeping projects organized from the early planning stages through completion.

This role would suit someone who enjoys working across different tasks, coordinating with people, and making sure the details behind an event are properly managed.

Day to Day

- Assist with planning and coordinating event activities
- Maintain event schedules, timelines, and task lists
- Communicate with venues, suppliers, clients, and internal teams
- Coordinate event materials, equipment, and supporting resources
- Help organize logistics and event-day requirements
- Track deadlines, bookings, confirmations, and outstanding actions
- Prepare event documents, briefs, schedules, and presentations
- Support registration, guest information, and event communications
- Follow up with suppliers and partners on outstanding requirements




- Assist with promotional and marketing activity connected to events
- Record event information and maintain organized project files
- Support post-event reviews and help identify areas for improvement

What’s Important Previous event coordination, event planning, hospitality, marketing coordination, customer service, or project coordination experience is preferred.

You’ll need strong organization and communication skills, attention to detail, and the ability to manage several deadlines at once. Experience working with suppliers, venues, event schedules, or project documentation is helpful.

We’re looking for someone who can stay organized under changing priorities, communicate professionally with different people, and follow tasks through from planning to completion.

Working Week

Monday to Friday

8:30am–5:00pm

Full-time, permanent

Office-based in Vancouver, BC

Please apply with your current resume to be considered for the Event Coordinator position.

We are an equal opportunity employer

Pay: $55,372.45-$65,476.99 per year

Advantages

- Company events
- Life insurance
- On-site parking
- Paid time off

Work Location: In person

📌 Event Coordinator (Vancouver)
🏢 Oakfield Media Group
📍 Vancouver