About Us

Through construction, the Made by Pacific team is building possibilities that empower people and strengthen communities. As a group that includes Pacific Solutions Contracting (Commercial Construction), Perspective Homes (Residential Construction), and The Shop at Pacific (Custom Architectural Millwork), we bring design-forward, partnership-driven construction to life.

Role Overview

As a Project Coordinator supporting Preconstruction, you will support the estimating and design-development process on our commercial pipeline — coordinating bid packages, maintaining drawing and consultant document control, and tracking preconstruction milestones from initial information-gathering through the hand-off to construction. You will act as a key liaison between the estimator, Preconstruction Project Manager, architects, and consultants to keep projects moving efficiently through budget and design development.

What You'll Be Responsible For

Preconstruction Coordination & Scheduling

- Assemble and distribute bid/tender packages to subcontractors and vendors for pricing.
- Maintain a subcontractor bid log — invitations sent, quotes received, and comparison status.
- Schedule and coordinate pre-bid site walks and consultant/design meetings.
- Track preconstruction milestones (information gathering, client proposal, budget review, value engineering, and final budget/IFC) against target dates.
- Support scheduling of inspections, permitting steps, and compliance reviews as projects move toward construction start.

Documentation & Administrative Support
- Maintain version control on drawings, specifications, and addenda issued during design development.




- Track RFIs raised during estimating and route them to the appropriate consultant or design team member.
- Maintain the estimate/budget revision log and quantity takeoff records.
- Prepare and assemble GMP/proposal packages for client submission.
- Provide administrative support, including contract administration and document control tailored to preconstruction requirements.

Communication & Collaboration
- Act as a liaison between the estimator, Preconstruction Project Manager, architects, and consultants to ensure explicit communication and efficient workflow during design development.
- Support preparation of progress reports and budget tracking in collaboration with the Preconstruction Project Manager and estimator.
- Support the hand-off package to the Commercial Projects team at construction start, including the responsibility matrix, budget, subcontractor list, and schedule baseline.
- Utilize project management software effectively for scheduling, documentation, and reporting purposes.

Success In This Role

- Bid packages are assembled and distributed accurately and on schedule, with the bid log kept current.
- Drawings, specifications, and addenda are version-controlled and current throughout design development.
- RFIs and consultant deliverables are tracked closely against preconstruction milestones, with delays flagged early.




- Hand-off packages to the Commercial Projects team are complete and accurate at construction start.
- Communication between the estimator, Preconstruction Project Manager, and design team is clear, timely, and solutions-focused.

What You Bring

- Proven experience coordinating in a design, estimating, or preconstruction environment; general commercial project coordination experience with willingness to learn preconstruction-specific processes will also be considered
- Solid organizational and time management skills to track multiple projects and deadlines.
- Excellent communication and interpersonal skills to coordinate with consultants, architects, subcontractors, and internal teams.
- Detail-oriented with strong documentation and reporting abilities.
- Comfort working with drawings, specifications, and addenda in a design-development context.
- Experience with takeoff/estimating software (e.g. Procore, Bluebeam, PlanSwift, or equivalent) is an asset.
- Proficiency with project management software and standard office applications.

Why Join Made by Pacific

- Work with a tight-knit team known for design-driven construction and strong client partnerships.
- Opportunities to grow alongside a rapidly expanding company.
- Competitive salary and benefits package including extended health, dental and vision.
- A culture that values creativity, collaboration, and community.

Pay: $55,000.00-$75,000.00 per year

Benefits

- Casual dress
- Company events
- Extended health care
- RRSP match

Application question(s):
- Do you live in Metro Vancouver?

Language:
- English (required)

Work Location: In person

📌 Preconstruction Project Coordinator (Vancouver)
🏢 Pacific Solutions Contracting
📍 Vancouver