Position: Administrative Assistant/Receptionist
Posting: August 31, 2026
Closing Date: Until suitable candidate is found
Reports to: Executive Assistant
location: In person - Red Deer, Alberta

Compensation: From $18.76 - $23.08 per hour

Primary Duties and Responsibilities

Reception

- Answer general phone inquiries using a qualified and courteous manner
- Direct phone inquiries to the appropriate staff members
- Reply to general information requests with the accurate information
- Greet clients/suppliers/visitors to the organization in a professional and friendly manner
- Reserve parking spaces for visitors as required.

Administrative Duties

- Use computer word processing, spreadsheet and database software to prepare internal newsletter,
record relevant information, memos and documents
- Prepare, receive, sort and send outgoing faxes, mail and courier parcels
- Forward incoming general emails, voicemail and faxes to the appropriate staff member
- Make service inquiry documents available
- Purchase, receive and store the office and program supplies, ensuring that basic supplies are
always available




- Record and maintain payments, notes and tasks in family files in database
- Provide administrative support to management and staff
- Initiate and coordinate the maintenance of office equipment
- Receive and record payments, donations, and ticket sales and process through Chase merchant
machine
- Maintain workroom, library and waiting area, keeping them organized and clean
- Maintain staff list of necessary documents for employee files,
- Maintain Library by cleaning/shelving and checking books in and out.

Qualifications

- Experience in a similar role; post-secondary education in Administration an asset
- Excellent verbal and written communication skills
- Attention to detail and the ability to work in a fast-paced environment
- Experience with Microsoft Office Suite (or similar program); ability to work within database

We offer

- Connected team approach
- Dental care
- Extended health care
- Life insurance
- Paid time off

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📌 Administrative Assistant/Receptionist (Red Deer)
🏢 Aspirespecialneeds
📍 Red Deer