Administrative Assistant I - Ophthalmology Office

Full-time

Department: Krembil Brain Institute

Compensation: CAD 23.14 - CAD 28.92 - hourly

UHN is Canada's #1 hospital and the world's #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

UHN’s vision is to build A Healthier World and it's only because of the talented and dedicated people who work here that we are continually bringing that vision closer to reality.

Union: Non-Union
New or Replacement Position: New
Number of vacancies: 1
Site: Toronto Western Hospital
Department: Krembil Brain Institute - Ophthalmology
Reports to: Manager/Physician
Work Model: In-Office
Salary: $23.14 to $28.92 per hour
Hours: 37.5 hours per week
Shifts: Mon-Fri0800-1600/7:30-3:30
Status: Full-Time Permanent
Closing Date: September 21, 2026

Position Summary

The Administrative Assistant I, General is responsible for providing administrative and reception support within the Ophthalmology Program at the University Health Network. This role involves managing a broad range of administrative responsibilities in a dynamic academic and clinical environment. The ideal candidate will be resourceful,



detail-oriented, and able to manage multiple priorities while providing strong support to physicians and learners.

Duties

Performing reception responsibilities

Providing clerical support

Organizing and maintaining patient charts, electronic and paper information filing systems

Performing patient administration functions including scheduling and coordinating appointments/meetings/events

Maintaining written and/or electronic calendar/schedules, etc

Coordinating unit administrative functions

Ensuring the effective operation of the unit, within the scope of authority

Maintaining billing records

Performing other duties consistent with the job classification, as required

Completion of Grade XII

Completion of a recognized post‑secondary office administration program at the certificate level or equivalent preferred

Two (2) year related clerical experience required

Previous on‑the‑job word processing and spreadsheet experience required; experience working in a Microsoft Office software environment

Experience working in a health care workplace

General knowledge of office practices, processes and procedures

Knowledge of medical terminology

Knowledge of Emergency Assistance Codes

Excellent organizational, time management and prioritization skills

Very good interpersonal and customer service skills

Positive verbal and written communication skills

Good problem solving skills





Ability to produce high quality work in accordance with Hospital standards

Ability to work effectively and safely when dealing with stressful situations

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages

Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/ )

Close access to Transit and UHN shuttle service

A flexible work environment

Opportunities for development and promotions within a large organization

Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

Please be advised that a Criminal Record Check may be required of the successful candidate.

If it is determined that any information provided by a candidate be misleading, inaccurate or incorrect, UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest, however, only those selected for further consideration will be contacted.

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📌 Administrative Assistant I - Ophthalmology Office (Ontario)
🏢 University Health Network
📍 Ontario