Job Description:

We are looking for an Administrative Assistant to join a recovery centre in Abbotsford, British Columbia on a Contract term. This in-office role will provide administrative and HR support during a busy transition period, helping the team stay organized and ensuring employee information is accurate and up to date. The successful candidate will work closely with the HR function, assist with documentation and meeting coordination, and contribute to administration as needed.

Responsibilities:

- Maintain employee files by organizing, scanning, and updating records to support accurate documentation and compliance.

- Review certificates and related employee documents to confirm they remain current and properly recorded.

- Enter and verify information across forms and internal trackers, ensuring a high level of accuracy in all data management tasks.

- Prepare and update Excel-based tracking tools to monitor employee information and administrative activities.

- Assist with job postings when hiring support is required and help coordinate related administrative steps.

- Provide meeting support by taking clear notes,



organizing materials, and following up on action items as needed.

- Support broader HR administration, including payroll-related tasks and updates within payroll systems during ongoing system changes.

- Respond to emails and phone inquiries professionally and direct requests to the appropriate team members when required.

Requirements:

- At least 2 years of experience in an administrative support role, with exposure to HR administration considered an asset.

- Strong organizational skills with the ability to manage records, documentation, and multiple tasks efficiently.

- Clear and effective verbal and written communication skills.

- Demonstrated accuracy in data entry and document validation.

- Proficiency with Microsoft Excel, Outlook, and Word in a fast-paced office workplace.

- Ability to work on-site in Abbotsford, British Columbia in a business casual setting.

- Comfortable supporting payroll or HR processes and learning internal systems such as Payworks and Avaite.

📌 Administrative Assistant (Abbotsford)
🏢 Robert Half
📍 Abbotsford