Client Service Coordinator (CSC)

About the Role

Horizon Chartered Qualified Accountants is a mid-size professional accounting firm in downtown Vancouver, providing accounting, tax compliance, advisory and financial planning services to entrepreneurs, professional corporations, and privately-owned businesses.

We're looking for a full-time Client Service Coordinator to support our team and deliver excellent service to our clients. You're a tenacious self-starter, a team player, and someone who understands that the details make the difference in quality work.

What You'll Do

Job Coordination

- Log new jobs in the firm's electronic workflow system and initiate workflow
- Process authorization requests for CRA and tax accounts
- Draft annual service plans and other client letters
- Review information received, follow up on missing documents, and import documents into client files
- Electronically file T1, T3, T4 and T5 returns during tax season
- Prepare and collate client deliverables
- Finalize, archive, and roll forward completed jobs

Client Communications & Billing

- Initiate contact with new and current clients following the firm's onboarding process
- Respond independently to client inquiries; escalate complex questions to the appropriate team member
- Draft invoices, follow up on outstanding accounts receivable, and process payment requests
- Maintain the firm's client database
- Ensure client-provided documents are returned appropriately

Administrative Support

- Prepare weekly WIP and billing reports for management
- Maintain worklists
- Draft and proofread reports and other correspondence
- Help organize team meetings and firm events
- Support general office procedures and provide backup reception coverage





Growth Opportunities

As you build experience, you'll take on management of an assigned client portfolio, supervise junior administrative staff, contribute to work/staff capacity planning, and get involved in internal firm improvement projects.

What You Bring

- 1+ years of experience in a professional office environment
- Proactive, reliable, organized, and comfortable working independently with minimal supervision
- Strong time management skills and the ability to juggle competing deadlines
- Ability to build relationships with clients, business partners, and team members
- Fluent written and spoken English (you'll communicate directly with clients and tax authorities)
- Proficient in Office 365; quick to learn new software and tools
- Studies in Business Administration are an asset

Why Horizon CPA

We believe in flexibility: when business needs occasionally require extra hours, we make sure that flexibility works both ways so you have time for what matters outside work too. We invest in continuous learning, exposure to a variety of industries, and meaningful work you can see through from start to finish, in a collaborative team environment.

To Apply

Please submit a cover letter and resume as a single PDF. In your cover letter, tell us about a time you had to manage a difficult deadline.

We thank all applicants for their interest; only those selected for an interview will be contacted.

Job Type: Full-time

Pay: $53,000.00-$57,000.00 per year

Benefits:

- Company events
- Dental care
- Extended health care
- Flexible schedule
- Paid time off
- Vision care

Education:

- Bachelor's Degree (required)

Experience:

- Administrative: 1 year (required)

Work Location: In person

📌 Client Services Coordinator (Vancouver)
🏢 Horizon Chartered Professional Accountants
📍 Vancouver