Position Summary

The Purchasing Clerk provides administrative and operational support for the procurement of goods, materials, supplies, and services. This role helps ensure purchase orders are accurate, vendor records are maintained, deliveries are tracked, and internal departments receive the materials they need in a timely and cost-effective manner.

Key Responsibilities

- Prepare, process, and track purchase orders in accordance with company policies and procedures.
- Review purchase requisitions for accuracy, completeness, pricing, quantities, and required approvals.
- Request quotes, compare pricing and delivery timelines, and assist with selecting suppliers.
- Communicate with vendors to confirm orders, expedite deliveries, resolve shortages, and address discrepancies.
- Maintain accurate purchasing records, vendor files, price lists, invoices, packing slips, and related documentation.
- Coordinate with internal departments to understand purchasing needs and provide updates on order status.
- Monitor inventory levels and assist with replenishment to prevent shortages or delays.
- Verify received goods against purchase orders and support invoice matching with the accounting team.
- Assist with returns, exchanges, warranty claims, and issue resolution for damaged or incorrect goods.
- Prepare basic purchasing reports and support budget tracking, cost control, and supplier performance monitoring.

Qualifications

- High school diploma or equivalent required; post-secondary education in business administration, supply chain, accounting,



or a related field is an asset.
- Previous experience in purchasing, procurement, inventory control, administration, or accounts payable is preferred.
- Proficiency with Microsoft Office, especially Excel and Outlook.
- Experience using purchasing, ERP, inventory, or accounting software is an asset.
- Strong attention to detail and ability to maintain accurate records.

Required Skills and Competencies

- Excellent organizational and time-management skills.
- Clear verbal and written communication skills.
- Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
- Basic understanding of purchasing procedures, inventory management, and vendor coordination.
- Problem-solving skills and ability to follow up on order or invoice discrepancies.
- Qualified and courteous approach when working with suppliers, colleagues, and management.

Working Conditions

This is typically an office-based position that may require regular communication with suppliers, warehouse staff, accounting, and department managers. The Purchasing Clerk may be required to work with deadlines, resolve urgent order issues, and occasionally assist with physical inventory counts or receiving documentation.

Pay: $50,000.00-$65,000.00 per year

Benefits:

- Casual dress
- Extended health care
- On-site parking
- Paid time off

Ability to commute/relocate:

- Windsor, NS: reliably commute or plan to relocate before starting work (preferred)

Education:

- Secondary School (preferred)

Work Location: In person

📌 Purchasing Clerk (Windsor)
🏢 Nu-Air Ventilation Systems
📍 Windsor