We are looking for an Office Experience Assistant to help create a welcoming, organized, and efficient workplace in Toronto, Ontario. In this Long-term Contract position, you will support daily office operations, coordinate shared spaces, and assist employees and guests with a high level of professionalism. This opportunity is ideal for someone who enjoys administrative support, facilities coordination, and delivering a positive in-office experience within a consultancy environment.

Responsibilities:

- Keep common areas presentable and functional by checking shared spaces regularly, refreshing supplies, and preparing meeting rooms for daily use.
- Track workplace supply levels across printers, collaboration areas, kitchens, and other shared zones, and arrange replenishment when needed.
- Coordinate food service for meetings and internal gatherings, including delivery timing, room setup, presentation, and post-event cleanup.
- Help maintain conference rooms by confirming layout readiness, ensuring essential materials are available, and providing basic assistance with room technology.
- Identify facility concerns and work with vendors, building contacts, and internal office support teams to resolve maintenance issues promptly.
- Support kitchen operations by refilling snacks and beverages, tidying appliances and counters, and monitoring inventory and equipment condition.
- Assist with internal events by organizing room setup, signage, and related logistics to ensure a smooth employee experience.
- Provide coverage for front-of-office and office support duties during busy periods, breaks, or team absences, including end-of-day close procedures.
- Welcome visitors, manage sign-in and badge preparation, offer directions and amenities, and help coordinate guest access in line with security expectations.
- Review incoming meeting and visitor support requests, respond to general inquiries, and connect employees or guests with the appropriate teams for timely assistance.




- Previous experience in an administrative, office support, reception, or workplace services role.
- Strong customer service skills with the ability to interact professionally with employees, guests, and external partners.
- Comfortable handling inbound calls, email communication, appointment scheduling, and general administrative coordination.
- Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
- Ability to manage multiple tasks at once while maintaining attention to detail in a fast-paced office setting.
- Confidence in performing basic data entry and keeping information organized and accurate.
- Able to work independently, show initiative, and respond quickly to changing day-to-day office needs.
- Robust communication and problem-solving skills, with a dependable and service-focused approach.

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📌 Office Experience Assistant (Toronto)
🏢 Robert Half
📍 Toronto