We are a growing team looking for a detail-oriented and organized Administrative Assistant to keep our day-to-day office operations running smoothly. In this role, you will be the backbone of our administrative and financial workflows, handling everything from client billing to supporting our project bidding process.
Responsibilities
- Financial Administration: Process accounts receivable and payable, follow up on outstanding invoices, and manage client billing cycles accurately.
- Payroll Support: Gather, verify, and prepare time-tracking data and payroll information to ensure timely and accurate processing.
- Invoicing: Generate, review, and dispatch invoices to clients while maintaining clear financial records.
- Bidding & Estimating Support: Assist management with preparing, formatting, and submitting job bids, proposals, and tender documents.
- General Office Management: Handle incoming communications,
maintain physical and digital filing systems and manage all routine paperwork required for daily operations.
Qualifications:
- Proven experience as an administrative assistant, bookkeeper, or in a similar office-support role.
- Strong working knowledge of basic accounting principles (accounts receivable, invoicing, and payroll preparation).
- Proficiency with office productivity software (Microsoft Office Suite, Google Workspace) and accounting/invoicing software (e.g., QuickBooks, Xero).
- Exceptional organizational skills with a high level of accuracy and attention to detail.
- Robust written and verbal communication skills.
- Ability to handle sensitive information with confidentiality and professionalism.