We are seeking a dynamic and highly organized Administrative Assistant/Bookkeeper to join our team! In this vital role, you will serve as the backbone of our daily operations, ensuring smooth administrative workflows and exceptional support across departments. Your energetic approach and attention to detail will help us maintain an efficient office workplace, foster excellent customer service, and support our team’s success. This paid position offers an exciting opportunity to develop your skills in office administration, bookkeeping, data entry, and client interactions within a professional setting.
Responsibilities
- Communicating with clients by phone/in person in a friendly and enthusiastic manner
- Responding to voicemails and emails
- Bookkeeping
- Accounts receivable/payable data entry
- Accounts receivable collections
- Invoicing
- Account reconciliations
- Government & CRA remittances
- Payroll
- Receiving deliveries and notifying project managers as required
- Data entry and updating company spreadsheets
- Tracking purchase orders
- Job Costing
- Union remittances
- Filing & Office organization
- Assisting with Health & Safety Procedures/Documentation
- Assist with office equipment upkeep & troubleshooting
- Construction documentation / contracts
- Insurance documentation (WSIB / Certificates of Insurance)
Experience
- Proven clerical experience in an office setting with strong organizational skills and attention to detail
- Familiarity with Microsoft Office Suite (Word, Excel, Outlook) for document creation and communication
- Prior experience with QuickBooks Desktop software is highly desirable
- Excellent typing speed combined with proofreading skills to ensure error-free documents
- Experience handling multi-line phone systems and demonstrating proper phone etiquette in a professional environment
- Knowledge of data entry procedures along with strong computer skills for managing digital files and records
- Strong computer skills
- Flexible, adaptable and able to work well with tight timelines
- Experience in Construction field an asset
- Self starter
- Must be very friendly and approachable
- Must be able to multitask and have excellent organizational skills
- Excellent communication skills, both written and verbal
- Must be a team player and work well with a variety of personalities
Pay: $25.00-$27.00 per hour
Expected hours: 16.0 – 20.0 per week
Benefits:
- Company events
- Flexible schedule
- On-site parking
Application question(s):
- Do you have access to your own vehicle with a valid drivers license?