Red Road Recovery, a group of Addiction Treatment Centres, is looking for an Accounting/Human Resources Assistant to join their Corporate Team!

If you are a reliable, detail orientated, starter who thrives in a growing, dynamic environment, we want to hear from you!

Office Operation Responsibilities

· Serve as a central resource for employees and managers across all locations, providing ongoing support related to payroll, HR processes, scheduling, policies, and general operational matters.

· Develop, implement, and maintain tracking systems, spreadsheets, forms, and templates to support organizational compliance, and improve eficiency.

· Review existing procedures, identify areas for improvement, recommend process changes, and assist with developing new workflows to improve eficiency.

· Support system improvements and process development, including troubleshooting software issues and assisting with implementation of current systems.

· Coordinate IT-related needs, including new employee equipment, laptop setup, email accounts, SharePoint access, and system permissions.

· Coordinate repairs, maintenance, and building-related needs for the Central Ofice by communicating with external vendors and service providers.

· Manage ofice inventory, order supplies and materials, and run local errands to purchase/collect ofice supplies and other operational necessities.

· Coordinate refreshments, meals, and ofice preparation for meetings.

· Manage ofice equipment, including printers, shredders, and other ofice resources.

· Maintain organized filing systems for Finance, Human Resources, and Resident files.

· Assist in maintaining a clean and organized ofice environment between scheduled cleaning services.

· Prepare reports and supporting documentation for the Board and senior leadership.

· Assist managers with administrative projects and organizational initiatives as required.

Finance Responsibilities

· Provide ongoing support to the Finance Manager with day-to-day financial operations, accounting functions, and various financial projects and initiatives.

· Process corporate Visa receipts and expense transactions, primarily for Central Ofice credit cards.

· Review expense coding accuracy and investigate discrepancies to ensure expenses are posted correctly.

· Assist with employee expense reimbursements and employee e-transfer postings.

· Enter vendor invoices received through the Finance email and ensure invoices are properly recorded.

· Reconcile accounts and investigate outstanding or non-reconciled postings.

· Reconcile corporate Visa statements for both Central and Operations, including:

o Obtaining missing receipts and supporting documentation.

o Following up with employees regarding outstanding information.

o Investigating discrepancies.

o Ensuring transactions are coded correctly.





o Confirming statements reconcile accurately.

· Review bank transactions to confirm postings are accurate and complete prior to reconciliation.

· Process, reconcile, and prepare payments for recurring vendors, including Bulkley Valley Wholesale and Gordon Food Services.

· Assist with financial reporting, including:

o GST reporting.

o WorkSafeBC reporting.

o Quarterly reporting requirements.

o Support the budgeting process by preparing financial reports, compiling actual results, and providing historical data for budget discussions.

Payroll Responsibilities

· Lead the implementation and ongoing administration of Connecteam, including staf training, troubleshooting, and providing ongoing support.

· Respond to daily employee payroll inquiries, including questions regarding pay calculations, vacation balances, statutory holiday pay, overtime. averaging agreements, benefits deductions, and payroll corrections.

· Process bi-weekly payroll, including:

o Reviewing and verifying employee timesheets.

o Following up with managers regarding missing information or payroll discrepancies.

o Reviewing and confirming benefit deductions.

o Processing payroll adjustments and corrections.

o Administering taxable and non-taxable benefits, including mileage reimbursements and phone allowances.

o Ensuring compliance with CRA regulations, BC Employment Standards, and company policies.

o Preparing and distributing payroll reports and supporting documentation.

· Maintain accurate employee payroll records and investigate and resolve payroll discrepancies.

· Review payroll for accuracy prior to submission.

· Assist managers with payroll approvals and timesheet verification.

· Research and interpret CRA requirements, payroll legislation, BC Employment Standards, and company policies to ensure payroll compliance.

· Process retroactive wage increases and payroll adjustments when required.

· Calculate vacation pay, statutory holiday pay, termination pay, and other payroll-related calculations.

· Troubleshoot Dayforce payroll issues and assist with system-related challenges.

· Support payroll reporting requirements and provide information to management as required.

Employee Onboarding Responsibilities

· Coordinate onboarding for all new employees, including:

o Collecting required employment documentation.

o Following up on missing or incomplete documents such as required certifications and documentation, Naloxone certificates,



First Aid certifications, and Driver Factor documentation.

o Creating employee profiles in Dayforce and Connecteam.

o Requesting an account for email, Teams, and SharePoint access.

o Preparing and sending welcome information.

· Ensure employee records are complete and compliant prior to and following onboarding.

Employee Ofboarding Responsibilities

· Coordinate employee terminations, including:

o Collecting required termination documentation, including exit forms and supporting paperwork.

o Processing final payroll and Records of Employment (ROEs).

o Removing system access, including email, Teams, and SharePoint.

o Archiving employee records within Connecteam.

o Updating internal tracking systems and employee records.

· Ensure termination processes are completed accurately and in accordance with company procedures.

Human Resources Responsibilities

· Respond to daily HR inquiries from employees and management and provide support regarding employee records, policies, procedures, and employment-related questions.

· Act as a resource for HR Director by providing information such as employee start dates, employment history, documentation status, and other HR-related information.

· Maintain complete, accurate, and confidential employee files through various tracking methods such as filing systems and spreadsheets.

· Follow up regularly with employees regarding missing HR documentation and outstanding requirements.

· Maintain tracking systems for employee certifications, expiries, probation periods, and required documentation.

· Prepare various reports and information for senior leadership. Complete quarterly HR reporting, including employee changes, terminations, new hires, and other organizational reporting requirements.

· Prepare and distribute emergency contact lists to site administrators.

· Coordinate employee First Aid certification and recertification, including identifying employees requiring training and communicating with training providers.

· Assist with reviewing and updating company policies and procedures.

· Maintain HR compliance documentation and support HR initiatives.

· Prepare employment letters and HR documentation.

· Support the HR Director with compliance initiatives and organizational projects.

· Administer employee benefits, including:

o Enrolling and terminating employees.

o Reconciling monthly GreenShield invoices.

o Calculating employee benefit deductions.

o Updating payroll records accordingly.

o Responding to employee benefit questions.

Pay: $25.00-$28.00 per hour

Expected hours: 37.5 per week

Advantages:

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Vision care
- Work from home

Work Location: In person

📌 Accounting/Human Resources Assistant (Salmon Arm)
🏢 Red Road Recovery
📍 Salmon Arm