About Us

Regency Cleaning Services is a leading provider of commercial janitorial and facility maintenance services. We take pride in delivering clean, safe, and healthy environments for our clients. We are looking for an organized, tech-savvy Operations Administrative Assistant to keep our daily field operations running smoothly and help us win new business by creating highly professional, visually polished service proposals.

Position Overview

As our Operations Administrative Assistant, you will be the backbone of our daily workflow. In addition to supporting the operations management team and coordinating with field staff, you will play a key role in the visual layout and assembly of our client proposals. You will not be responsible for generating technical content or pricing; instead, you will use your computer design skills to format text, data, and imagery into clean, client-ready documents that stand out.

Key Responsibilities

- Proposal & Layout Design: Take raw operational details and pricing data provided by management and format them into visually appealing, skilled proposal layouts using design software.
- Scheduling & Dispatching: Coordinate daily cleaning routines, specialized deep cleans, and emergency service requests for field crews.
- Client Relations: Respond to client inquiries, log feedback,



and ensure service issues are resolved promptly.
- Documentation: Maintain accurate digital files, update client accounts, and prepare operational reports for management.

Qualifications

- 6 months to 2 years of administrative, office support, or operations coordination experience.
- Strong computer literacy and proficiency with design tools (e.g., Canva, Adobe Express/InDesign, or advanced formatting in MS Word/PowerPoint) to build clean, professional document layouts.
- A keen eye for visual detail, typography, and professional document presentation.
- Strong organizational skills with the ability to manage competing operational priorities.
- Excellent verbal and written communication skills.
- Experience in janitorial, restoration, or facility services is a plus, but not required.

What We Offer

- Competitive pay ($[Insert Rate] per hour / annual salary)
- Health, dental, and vision insurance benefits after 3 months probationary period
- Opportunities for career growth within a growing company
- A supportive and collaborative team culture

How to Apply

Please submit your resume and a brief cover letter

Pay: $17.00-$20.00 per hour

Expected hours: 30.0 per week

Benefits:

- On-site parking

Work Location: In person

📌 Operations Administrative Assistant (Canada)
🏢 Regency Cleaning Services
📍 Canada