Job Summary

Reporting to the Controller, the Accounts Payable Specialist will be responsible for the overall performance of the payables and banking operation of the companies.

The Accounts Payable

Specialist will work for the operation in conjunction with the construction, janitorial departments and holding companies. You will be required to utilize your time management, customer service and organizational skills as this can be a fast-moving industry. Multi-tasking is a primary requirement of this dynamic, fluid and interactive office.

DUTIES & RESPONSIBILITIES The following is a list of the essential duties and responsibilities of this job. The tasks and the time spent performing each task may vary as business needs require. ServiceMaster Clean/ServiceMaster Restore maintains the right to modify job duties and responsibilities at its discretion.

Accounts Payable

Accounting Software: QuickBooks Online, Sage 50, Sage 100

Receiving, verifying, and processing invoices from suppliers and vendors.

Ensuring invoices are accurate and complete before payment.

Entering invoices into the accounting system.

Coding invoices to the correct accounts.

Forwarding invoices to the office administrator.

Preparing and processing payments to vendors and suppliers.

Ensuring payments are made on time and in accordance with payment terms.

Reconciling payments with invoices and vendor statements.

Preparing and printing checks or initiating electronic payments.

Maintaining accurate and organized records of invoices, payments, and vendor information.

Filing and storing documents securely.

Keeping records of credits owed to the company.

Reconciling vendor accounts to ensure accuracy and identify discrepancies.





Investigating and resolving payment discrepancies and disputes.

Reviewing and processing employee expense reports.

Reimbursing employees for approved expenses.

Preparing and maintaining accounts payable reports.

Assisting with audit support as needed.

Prepare and report to the various government agencies such as Revenue Canada, WSIB, the municipality, as required.

Process credit card payments.

Process Insurance payments.

Complete bank and HST reconciliations.

Provide administrative support as needed.

Provide payroll support as needed.

General

Software: Office 365, Outlook, Word, Excel, Restore 360

Maintain professional conduct and appearance in all internal and external facing activities

Establish positive rapport with clients when possible

Provide an exceptional level of service that exceeds the expectations of the client

Conduct all work in accordance with company safety policies to ensure a safe work workplace

Adherence to all company workplace policies

Perform other duties as may be required

These are replacement positions for vacancies within the company.

ServiceMaster does not use AI technology for the hiring and interview process.

We accept resumes in person at 1166 Russell St. Thunder Bay, Ontario.

Pay: $23.00-$28.00 per hour

Expected hours: 35.0 – 44.0 per week

Benefits

- Casual dress
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- RRSP match
- Vision care

Education:
- Bachelor's Degree (preferred)

Experience:
- Accounting: 3 years (preferred)

Language:
- English (required)

Location:
- Thunder Bay, ON P7B 5N2 (preferred)

Work Location: In person

📌 Accounts Payable Specialist (Thunder Bay)
🏢 ServiceMaster Brands
📍 Thunder Bay