Administrative Assistant/Scheduling Coordinator – CAPITAL FIRE PROTECTION Ltd..

Capital Fire Protection is an established fire protection service provider for the province of Saskatchewan located in Regina. We are looking for an Administrative Assistant/Scheduling Coordinator to assist with our growing client base.

Responsibilities will include working closely with customers and team members by phone, email and in person, scheduling field technicians, coordinating with our customers and partners, managing daily office administrative items and providing clerical and logistical support to the office and field staff.

Knowledge and Experience

● College diploma in administrative field –or 2 years experience in a similar position.

● Minimum two (2) years of experience related to major tasks, including experience leading and directing work in a team environment.

● Knowledge in the fire protection industry.

● Excellent written and verbal communication skills.

● Strong general office procedures and organizational skills are required

● Ability in problem solving and conflict resolution skills.

● Excellent leadership and time-management skills.

● Computer literacy in Microsoft Office programs.

● Valid Saskatchewan driver’s license.

Major Responsibilities





● Receptionist – greet customers who call or in person

● Plan, organize, coordinate and prepare logistical inspection schedules for the field team.

● Preparation of all worker documents prior to commencement of work

● Follow up with customers quoting, scheduling, and any other customer contact required.

● Respond to email, telephone and in-person inquiries

● Positive and courteous personality

Essential skills

● Team focused / ability to work together to encourage support and motivate the team

● Superior telephone manners and strong interpersonal skills

● Customer focused

● Scheduling skills

● Administrative skills

● Experienced in document control and organization

● Attention to detail

● A “can do” attitude

● Applies professional experience and good judgment to manage day-to-day customer relations.

Pay: $20.00-$27.00 per hour

Expected hours: 40.0 per week

Benefits

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Adaptable schedule
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Flexible language requirement:
- French not required

Work Location: In person

📌 Administrative Assistant/Scheduling Coordinator (Regina)
🏢 CAPITAL FIRE PROTECTION
📍 Regina