Job Summary

We are seeking an energetic and detail-oriented Administrative Assistant/Receptionist to join our dynamic team. In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming environment while efficiently managing administrative tasks. Your organizational skills and positive attitude will help keep our office running smoothly, supporting daily operations and providing exceptional customer service.

This paid position offers an exciting opportunity to develop your clerical and office management skills in a professional setting.

Duties

- Greet visitors and clients warmly, directing them appropriately and maintaining a professional front desk presence
- Answer multi-line phone systems promptly, professionally, and with excellent phone etiquette
- Manage incoming and outgoing correspondence, including emails, mail, and packages
- Perform data entry tasks accurately using Microsoft Office applications and Google Workspace tools
- Maintain organized filing systems—both physical and electronic—to ensure quick retrieval of documents
- Assist with scheduling appointments, meetings, and calendar management for staff members
- Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking
- Provide general administrative support such as photocopying, proofreading documents, and preparing reports

Requirements





- Proven office experience with strong clerical skills and familiarity with front desk operations
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Excellent computer skills with the ability to learn new software quickly
- Scheduling sales and service appointments.
- Prior experience with data entry, filing systems, and document proofreading
- Maintain accurate customer information in the CRM
- Strong organizational skills with the ability to multitask efficiently in a fast-paced environment
- Create and test lead-generation ads for current and used inventory.
- Exceptional customer service skills with professional phone etiquette on multi-line phone systems
- Experience working in a medical or dental office is a plus, including familiarity with medical/dental office procedures and customer support expectations
- Knowledge of QuickBooks or bookkeeping software is advantageous
- Ability to handle sensitive information discreetly while maintaining accuracy in record keeping
- High school diploma or equivalent required; additional administrative or clerical training is preferredJoin us to be part of a vibrant team where your organizational talents and proactive attitude will make a real difference every day!

Pay: From $17.60 per hour Expected hours: 40.0 per week

Benefits

- On-site parking

Experience:
- Client services: 1 year (preferred)

Work Location: In person

📌 Administrative Assistant/Receptionist (Oakville)
🏢 MMP AUTOMOTIVE
📍 Oakville