Job Family Group: Business Management Provides a variety of general office support services and clerical tasks to support to one or more business groups and facilitate group operations. Collaborates with internal and external stakeholders to facilitate delivery of business objectives in accordance with applicable policies, processes, and controls. Troubleshoots and resolves routine problems according to policies, standard procedures, schedules, and deadlines and maintains audit trails, or escalates non-routine problems.

Compiles, copies, sorts, and files records of office activities and business transactions. Creates, maintains, and enters information into databases. Prepares funding approval requests for department projects.

Tracks, verifies, and processes department budget and capital expenditure invoices. Resolves or escalates invoice discrepancies in accordance with accounts payable policies, procedures, and vendor agreements. Assists with the coordination and processing of work orders for equipment warranties, maintenance, and repairs (e.g. documents, tracks, and communicates maintenance requests to appropriate areas for execution).

Maintains office supplies inventory, checks inventory of supply stocks, places and facilitates the execution of office supply orders, and verifies receipt. Schedules meetings and coordinates applicable audio-visual equipment, catering, room setup, and conference calls. Books travel arrangements and prepares itineraries for management.

Answers central phone lines, responds to and resolves or escalates inquiries for resolution Supports the development of tailored messaging by writing, editing, and distributing communications materials (e.g. correspondence, agendas, presentations, proposals, reports, bulk emails, and policies and procedures) and dispatching outgoing communication. Verifies staff timesheets and collects and tracks staff attendance data (e.g. overtime, sick,



and vacation time) in accordance with applicable guidelines to ensure consistency and determine staff availability. Liaises with internal business units and external vendors to coordinate and implement changes to premises to accommodate incoming and outgoing staff and contractors (e.g. relocations, office planning and new furniture requirements) with minimal interruptions to business operations.

Completes standardized tasks under supervision. Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations. High school diploma or equivalent work experience.

Certificate in Office Administration is desirable. Working knowledge of general office procedures. Working knowledge of office equipment, such as photocopiers and printers. General knowledge of audio visual equipment to conduct training and demonstrations, perform maintenance, and troubleshoot issues.

Salaries for part-time roles will be pro-rated based on number of hours regularly worked. BMO Financial Group’s total compensation package will vary based based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards.



BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans.

BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. It calls on us to create lasting, positive change for our customers, our communities and our people.

We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset.

Accommodations are available on request for candidates taking part in all aspects of the selection process.

BMO is a leading bank driven by a single purpose: to Boldly Grow the Good in business and life. Everywhere we do business, we’re focused on building, investing and transforming how we work to drive performance and continue growing the good.

Who we are We’re proud to be fueling growth and expanding possibilities for individuals, families and businesses. More than 12 million customers count on us for personal and commercial banking, wealth management and investment services. As the 8th largest bank in North America by assets, we provide personal and commercial banking, wealth management and investment services to more than 12 million customers.

In Canada, the United States and across the globe, we’ll continue to build, invest and transform to drive performance that serves the positive that grows. #

📌 Administrative & Data Entry Professional (Ontario)
🏢 Bank of Montreal
📍 Ontario