About The Opportunity

Our client is a law firm located in downtown Ottawa. They are looking for an experienced and fluently bilingual Legal Assistant to join their team on a full-time, permanent basis.

Duties

Manage complex calendars, including scheduling meetings, mediations, hearings, arbitrations, and court appearances

Monitor critical dates deadlines and ensure timely follow-up

Maintain bring-forward systems and proactively track key milestones and deliverables

Coordinate logistics and materials for hearings, mediations, and client meetings

Liaise with legal professionals to prioritize tasks and adapt to changing deadlines

Draft, revise, format and proofread legal documents, including pleadings, briefs, correspondence, and tribunal filings

Prepare and file documents with Ontario courts, the Labour Relations Board, CIRB, and the Human Rights Tribunal of Ontario

Assemble books of documents, hearing briefs, and supporting materials

Draft routine correspondence and memoranda for review

Coordinate conflict checks and open new client matters in accordance with firm policies

Maintain accurate and up-to-date client and matter information within firm systems

Organize and manage physical and electronic files, ensuring accessibility and compliance with recordkeeping standards

Support client onboarding and ongoing file management processes

Assist with time entry, billing preparation, and submission processes

Track and manage complex client billing requirements, including guidelines and rate structures

Review billing details for accuracy and completeness prior to submission

Liaise with Accounting and Billing teams to resolve discrepancies and support timely invoicing

Coordinate meetings, travel arrangements, and related logistics

Handle correspondence, mail, courier services,



and document management tasks

Utilize legal and firm software for case management, document automation, and e-discovery support

Collaborate with other legal assistants and administrative teams to ensure seamless support coverage

Perform additional administrative duties as required to support legal professionals and firm operations

About You The successful candidate will have the following:

Exceptional written and verbal communication skills in both French and English

Completion of a recognized post-secondary Legal Assistant, Law Clerk, or related program preferred

3+ years of experience in Labour/Employment Law and/or Litigation

Demonstrated experience with Ontario court and tribunal processes, including HRTO procedures

Strong understanding of legal documentation, court procedures, and tribunal rules

Knowledge of Labour, Employment and Human Rights practices and processes

Familiarity with law firm systems, document management, and billing platforms

Working knowledge of Microsoft Office Suite and legal software applications

Excellent organizational and time-management skills with the ability to manage competing priorities

Strong attention to detail and commitment to accuracy

Proven ability to work independently while contributing to a collaborative team environment

Solid client service orientation and professional judgment

Ability to handle sensitive and confidential information with discretion

Adaptability and willingness to learn new tools and technologies

About the Job

Salary will depend on experience, but is likely to fall within the $55,000 to $75,000/year range.

Benefits and a hybrid work option will be offered.

Eligibility

Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.

📌 Bilingual Legal Assistant - Permanent - 19234 (Montreal)
🏢 LRO Staffing
📍 Montreal