Job Summary

We are seeking a dynamic and detail-oriented Deal Secretary to join our team! In this vital role, you will serve as the administrative backbone of our deal-making process, ensuring seamless communication, meticulous documentation, and efficient coordination. Your energetic approach and organizational prowess will help facilitate smooth transactions, support client interactions, and uphold the professional standards of our office.

This position offers an exciting opportunity to be at the heart of our business operations, contributing directly to our success and growth.

Responsibilities

- Manage and coordinate all aspects of deal documentation, including drafting, proofreading, and filing contracts and related paperwork with precision.
- Serve as the primary point of contact for clients, vendors, and internal teams via multi-line phone systems, ensuring clear and professional communication.
- Maintain organized records through diligent filing systems—both physical and digital—using tools like Google Workspace and Microsoft Office.
- Perform data entry tasks accurately within accounting software such as QuickBooks, ensuring all financial transactions are recorded correctly.
- Support front desk operations by greeting visitors, managing appointment schedules, and handling general inquiries with excellent phone etiquette.
- Assist with bookkeeping duties by tracking invoices, payments,



and expenses to support the finance team’s efforts.
- Provide exceptional customer service by addressing client questions promptly and supporting administrative needs across departments.

Qualifications

- Proven clerical experience with robust organizational skills and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Experience with QuickBooks or similar accounting software is highly desirable.
- Excellent typing speed along with proofreading skills to ensure accuracy in all documents.
- Prior office experience in a medical or dental setting is a plus; familiarity with dental or medical office procedures is advantageous.
- Strong computer skills including data entry, filing systems, and managing multi-line phone systems.
- Demonstrated customer service skills with professional phone etiquette and support capabilities.
- Ability to handle confidential information discreetly while maintaining a positive attitude in a fast-paced environment.

Join us as a Deal Secretary to bring energy, efficiency, and professionalism to our team! Your dedication will help us deliver exceptional service while supporting our operational excellence every step of the way. Pay: $20.00-$24.00 per hour

Expected hours: 30.0 – 40.0 per week

Work Location: In person

📌 DEAL SECRETARY (North York)
🏢 RE/MAX Community Realty Inc., Brokerage
📍 North York