**Note on Why This Role Is Open

We are seeking a dynamic and highly organized Executive Assistant to support our CEO in a full-time capacity. This pivotal role offers an exciting opportunity to work closely with executive leadership, manage complex schedules, and streamline daily operations. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and a positive attitude to help drive the company’s success forward.

Join us and be part of a vibrant team committed to excellence and innovation!

Your Role in Our Success

- Take on the role of a trusted partner to the CEO, providing proactive support across day-to-day priorities and longer-term initiatives.
- Manage the CEO’s calendar, priorities and external engagements by handling scheduling, protecting focus time, and filtering requests.
- Coordinate domestic and international travel logistics and itineraries, including visas and expense reconciliation.
- Conduct research and synthesize information to support the CEO’s decision-making.
- Lead official communications with the board and external advisors and manage sensitive correspondence.
- Support government grants and funding efforts by helping assess opportunity fit, coordinating and drafting applications, assembling supporting documentation and managing reporting/collection processes.
- Manage recruitment for key roles: help shape job descriptions, coordinate interviews, manage references and close offers; support smooth onboarding.
- Help build and preserve company culture: organize initiatives that reinforce engagement and retention, and contribute to a positive, high-accountability workplace.
- Oversee risk and compliance tasks in applicable domains: maintain registers, coordinate audits or regulatory submissions as needed, and help implement corrective actions.
- Support strategic planning and organizational initiatives led by the CEO and the leadership team.
- Support the implementation, optimization, and ongoing administration of business systems where needed.




- Take on special projects as priorities evolve.

What success looks like (KPIs)

- 90%+ of routine/recurring meetings scheduled autonomously.
- Manage 12+ domestic/international trips per year; error‑free itineraries delivered ≥7 days before departure (using Wanderlog for complex trips).
- Manage all trip/business expenses via Dext with accurate categorization and timely submission.
- Positive feedback from leadership and cross‑functional teams on responsiveness and reliability.
- Confidentiality and professional handling of sensitive matters.

What Makes You a Great Fit

- 3–5 years supporting C‑level or senior leaders, preferably in small or mid‑sized organizations.
- Ability to commute to the Edmonton office location; occasional travel possible.
- Confidentiality & Discretion: You show a deep understanding of the sensitive nature of information and handle it with the utmost confidentiality and discretion, safeguarding the company’s interests.
- Proactive Problem-Solving & Initiative: You take the initiative to understand the office’s rhythm and decision-making processes, independently and reliably addressing issues as they arise.
- Communication & Collaboration: You demonstrate good interpersonal skills, communicating effectively with team members and external partners, while being adaptable.
- Bachelor's degree in business administration, communications, or a related field is preferred.
- Nice to have: Proficiency with Google Workspace and Microsoft 365; comfortable learning new tools (ADP Workforce Now, Dext, Wanderlog). Training will be provided.

Why Join CanBiocin?

- Work at the intersection of science and real‑world impact - improving animal and ecosystem health.
- Small, collaborative team with direct access to leadership and the opportunity to shape commercial and operational strategy.
- Competitive compensation and advantages, travel reimbursement, and opportunities for professional development.
- Cross‑functional exposure across R&D;, manufacturing and commercial teams.

Pay: $56,000.00-$60,000.00 per year

Work Location: In person

📌 Executive Assistant to CEO - Full-time (Nepean)
🏢 Internal Office Solutions
📍 Nepean