Dedicated exclusively to children and their families, The Hospital for Sick Children (SickKids) is one of the largest and most respected paediatric healthcare centres in the world. As innovators in child health, we lead and partner to improve the health of children through the integration of healthcare, leading-edge research and education. When you join SickKids, you become part of our community. We share a commitment and determination to fulfill our vision of Healthier Children.

The Executive

Assistant acts as a trusted partner and key representative of the Executive Office and the Executive Vice-President's portfolio. This role provides comprehensive executive-level support that enables the Executive Vice-President to lead a complex portfolio and advance organizational priorities effectively and efficiently. Working with a high degree of independence, judgment and discretion, the Executive Assistant manages executive workflows, priorities, communications and relationships.

The role anticipates needs, identifies emerging issues, coordinates appropriate action and ensures the Executive Vice-President is well prepared for decisions, meetings and organizational commitments.

The Executive

Assistant works closely with senior leaders, Board and Board Committee members, portfolio leadership, government, academic institutions, healthcare organizations and system partners. The successful candidate will bring strong business acumen, critical thinking, emotional intelligence and the ability to navigate complex, sensitive and confidential matters in a fast-paced Executive Office workplace.

Executive

Partnership and Priority Management Partner with the Executive Vice-President to manage priorities, workflow, calendar, communications and commitments with sound judgment, discretion and organizational awareness. Monitor enterprise-level commitments, goals, risks, dependencies and emerging issues, briefing the Executive Vice-President and supporting timely decisions and follow‑up. Executive, Board and Governance Support Provide governance support for Board, Board Committee, and senior leadership activities by coordinating materials, agendas, workplans, decision records and action logs.

Ensure the Executive Vice‑President is well briefed and prepared, maintain confidentiality and coordinate follow‑up on governance decisions and commitments with Executive Office and organizational partners. Prepare high‑quality briefing notes, presentations, reports, correspondence, memoranda, meeting materials and other executive‑level documents.



Serve as a trusted point of connection between the Executive Vice‑President, senior leaders, internal stakeholders and external partners, representing the Executive Office with professionalism, discretion and sound judgment.

Coordinate communications, requests, partnerships and deliverables across government, academic, healthcare and system partners, ensuring timely information exchange and appropriate follow‑up. Support the Executive Vice‑President in managing high‑profile, sensitive and confidential matters by assessing inquiries, coordinating responses, preparing materials and escalating issues as needed. Maintain strict confidentiality, sound judgment and professionalism while tracking required actions and ensuring timely follow‑up in urgent or changing circumstances.

Coordinate portfolio financial processes, including expenses, budget support, reporting, expenditure monitoring, variance review and escalation in collaboration with Finance and portfolio leaders. Coordinate portfolio HR processes, including recruitment, onboarding, offboarding, leadership searches, organizational information, performance‑cycle documentation and policy‑compliant administrative processes. Technology and Continuous Improvement Leverage Microsoft 365, organizational platforms, emerging technologies, automation and artificial intelligence tools to streamline executive workflows, collaboration, information management and service delivery.

Support digital adoption, secure electronic record management, workflow troubleshooting and continuous improvement by identifying opportunities to simplify processes, reduce duplication and strengthen coordination. Bachelor's degree and ideally a graduate of an Office Administration Program or Health Administration Program. ~10 years of senior executive administrative support functions.

Experience supporting a senior healthcare executive would be a major asset to ensure success in this role. ~ Advanced Technical Skills and knowledge of Microsoft Suite including OneNote, Teams, PowerPoint, Word, Excel, SharePoint and Windows environments in order to prepare presentations, minutes, professional and financial reports.

Experience with Microsoft Copilot is an asset.



~ Advanced writing, editing and verbal skills, possessing good judgment, interpersonal and critical thinking skills. ~ Exemplary planning and organization skills with the ability to multi‑task and change priorities frequently under short notice. ~ Ability to manage conflict resolution with diplomacy, confidence and emotional intelligence. ~ Exemplary skills in relationship‑building and communication in order to establish trust and confidence with diverse hospital stakeholders. ~ A solid sense of confidentiality, discretion and professionalism. ~ Demonstrated high Emotional Intelligence behavioural competency. ~ Highly collaborative, collegial, and flexible approach to work. ~ Developed analytical, problem solving, negotiation and conflict management skills. ~ Ability to quickly learn and understand unique software platforms that may be presented and manage workflow and organize files in a paperless environment. ~ Demonstrated commitment and actions in advancing health, equity and inclusion objectives.

Employment Type: Full‑time, Permanent. This position is eligible for employee advantages coverage including but not limited to, pension, health, dental and life insurance. Self‑care helps us support others.

A hospital that welcomes and focuses on Health Equity and Inclusion. Regardless of your role or qualified interest, you will be making a difference at SickKids and contributing to our vision of Healthier Children. For more on why you’ll love working at SickKids, visit our careers site.

SickKids is committed to championing equity, diversity and inclusion in all that we do, fostering an intentionally inclusive and culturally safe environment that reflects the diversity of the patients, families and communities we serve. Learn more about workplace inclusion. SickKids can provide access and inclusion supports to eligible candidates to support their full engagement during the interview and selection process as well as to ensure candidates are able to perform their duties once successfully hired.

Information received related to access, inclusion or accommodation will be addressed confidentially. Technical difficulties? We will not accept resumes sent to this inbox but we are happy to respond to requests for technical assistance.

In some cases, AI‑assisted tools are used to help review applications based on job‑related qualifications. All positions posted on the SickKids Hospital's Careers Site represent current vacancies, unless otherwise posted in the . #

📌 Executive Assistant to the Executive Vice-President (Toronto)
🏢 The Hospital for Sick Children
📍 Toronto