Employment Opportunity|Facilities and Property Coordinator

About the Role

We areseekinga highly organized, proactive, and service-orientedFacilities & Property Coordinatorto join our property management team. This position playsan important rolein supportingthe day-to-day operations, maintenance, safety, and administration of approximately65 properties.

The successful candidate will act as a key point of contact between tenants, property management, contractors, vendors, technicians, and service providers. This is a dynamic role requiring excellent communication, strong attention to detail, sound judgment, and the ability to effectively manage multiple priorities in a fast-paced environment.

Key Responsibilities

- Coordinate the day-to-day facilities and building operations across the property portfolio.
- Receive, prioritize, coordinate, and track maintenance and repair requests.
- Communicate professionally with tenants regarding maintenance requests, concerns, questions, complaints, and lease-related matters.
- Respond to building emergencies and coordinate appropriate repairs, services, and follow-up.
- Coordinate contractors, vendors, technicians, and service providers to ensure work is scheduled and completed efficiently.
- Conduct regular property and facility inspections and identify maintenance, operational, or safety concerns.
- Schedule and coordinate preventative maintenance, inspections, repairs, and required servicing.
- Monitor and follow up on work orders to ensure work is completed properly, on schedule, and to expected standards.
- Maintain accurate records related to maintenance, inspections, warranties, contracts, service agreements, and property documentation.




- Assist with facility budgets, invoices, purchase orders, and expense tracking.
- Monitor building access, keys, security systems, and workplace equipment.
- Support workplace health and safety programs and help ensure appropriate safety practices are followed.
- Build and maintain positive, professional relationships with tenants, property owners, contractors, vendors, service providers, and community partners.
- Provide general administrative and operational support to the property management team as required.

What You Bring

- Experience in facilities management, property management, building operations, maintenance coordination, administration, or a related field.
- Strong organizational and multitasking skills with the ability to manage competing priorities and deadlines.
- Knowledge of building maintenance, preventative maintenance, and health and safety requirements.
- Experience coordinating contractors, vendors, technicians, and service providers.
- Strong problem-solving and decision-making abilities.
- Exceptional attention to detail and follow-through.
- A customer-service mindset and skilled communication skills.
- Basic knowledge of building systems and maintenance requirements.
- Knowledge of construction practices and building-related projects.




- Proficiency with Microsoft Office and facilities/work-order management software.

The Ideal Candidate

You are someone who enjoys being the person whogets things done. You are organized, responsive, and comfortable managing a wide variety of requests and priorities. You can communicate effectively with tenants and service providers, remain calm when unexpected issues arise, and follow a maintenance issue from theinitialrequest through to successful completion.

You take pride in maintaining well-run properties, building strong relationships, and ensuring that issues are addressed efficiently and professionally.

Why Join Us?

This is an excellent opportunity for an individual who enjoys a varied role combiningproperty operations, facilities coordination, customer service, vendor management, and administration. You will have the opportunity to make a meaningful contribution to the effective operation and ongoing care of a diverse property portfolio.

The salary range for this position is$48,000-$60,000 – based on experience.We want to thank all candidates in advance; however, only those candidates selected for an interview will be contacted.

About The Gray Group The Gray Group is a family-owned real estate and development companypassionate aboutcreating relationships where employees and tenants can succeed. With more than 45years ofexperience in commercial& residentialreal estatemanagementand development, it is made up of an accomplished team that strives to continue its growth of acquiring,developing,and managing real estate across Atlantic Canada.

Languages:

- English

📌 Facilities and Property Coordinator (Charlottetown)
🏢 The Gray Group
📍 Charlottetown