Job Summary

Reporting to the Site Manager, Site Characterization, the Facility Support Representative is a key member of the team that provides a variety of administrative and clerical services to the NWMO Site Characterization team including but not limited to: shipping and inventory duties, operation and maintenance of office and warehouse equipment, records management and document control support functions, and other duties as required.

Responsibilities

Working in accordance with prescribed safety procedures and regulations

Perform administrative service support

Clerical

Perform routine clerical tasks such as mail and courier as required, on daily basis

Warehouse sample inventory including tracking, organizing and storing samples to ensure accuracy and availability

Creating, processing and filing care and custody forms and records

Arrange for and perform printing of material, courier packaging and handling as necessary

Maintain stationery, office and kitchen supplies, facility and site supplies ensuring sufficient inventory levels are maintained

Maintain task book and documentation related to all aspects of the job

Operate and support the maintenance of a variety of office equipment such as printers, scanners, and photocopiers. Carry out equipment inspections, and make minor adjustments, including changing toner, print cartridges, paper supplies, etc.

Inspect deliveries for damage and completeness compared against shipping manifest. Following up on discrepancies with NWMO shipment requester and shipping / courier company

Reception

Greeting and directing visitors, serving as the first point of contact for guests

Records/Document and Warehouse Support

Perform records management and document control support functions such as scanning, sorting, filing, labeling, retrieval, etc.



for various phases of Site Characterization document life cycle management

Maintain, sort and keep sample facility and equipment in the facility stocked and in good order

Process, distribute and track documentation. Verify details and compile statistics, ensuring deadlines are met, following up, as necessary

Work with a variety of commercial software applications (including MS Office suite) to produce correspondence, reports, presentation material, standard forms, numerical data, and other documentation as required

Inspect and operate forklift and other material handling devices in support of warehousing and shipping and receiving tasks

Purchase supplies and deliver to work site as required

Other

Assist Facilities and IT with the onboarding/offboarding of employees and contractors: planning for system access, badges, name plates, business cards request, pass card forms, access codes request etc.

Escalate any IT issues

Report any deficiencies to Facilities or IT Help Desk and support resolution

Assist Facilities with building maintenance/ management or vendor requests as directed by manager

Accountable for the health, safety and well-being of self and others, as per established procedures and standards

Other duties as required

Qualifications and Experience The ideal candidate will have the following skills and experience.

Grade 11 or by having the equivalent level of education

Demonstrated office support/administration experience





Experience in technical warehousing environment or scientific environment is beneficial

Strong working knowledge and experience with MS Office (Outlook, Word, Excel, Publisher, PowerPoint)

Outstanding communication and interpersonal skills

Strong sense of urgency, ownership and demonstrated ability to manage competing priorities and tight deadlines

Organized, resourceful and is an effective problem solver A quick learner with ability to work independently

Committed and collaborative team player and adaptable to daily demands

Outstanding attention to detail

Energetic, hard-working and self-motivated

Highly professional

Must have a Class G driver’s license or equivalent

Other Information

Must be eligible to work in Canada and must be able to meet security clearance requirements

We offer a competitive base salary, health care benefits and a defined benefit pension plan

This is a site-based role: Onsite – Dryden, Ontario The NWMO is committed to contributing to reconciliation in all its work by co-creating a shared future built on rights, equity and well-being. As an employment equity employer, NWMO actively seeks Indigenous Peoples, members of visible minorities, women, people with disabilities, and additional diverse identities for our workforce. NWMO will provide accommodation to applicants with disabilities. If you require accommodation, please contact us.

We review applications on a rolling basis and encourage interested candidates to apply at their earliest convenience to ensure full consideration. The NWMO is committed to a fair, transparent, and efficient recruitment process. While we sincerely appreciate every expression of interest, only those candidates selected to continue in the recruitment process will be contacted directly.

📌 Facility Support Representative (Red Lake)
🏢 Northwest Employment Works
📍 Red Lake