Job Overview

We are seeking an energetic and highly organized Full-Time Personal Assistant to support our General Manager immediately. This vital role offers a agile environment where you will be the right hand in managing daily operations, coordinating schedules, and ensuring seamless communication across departments. Your proactive approach and exceptional organizational skills will help drive efficiency and contribute to the overall success of our leadership team.

This is a paid position designed for a motivated individual eager to make a meaningful impact while honing their administrative expertise.

Duties

- Manage the General Manager’s calendar using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements with precision.
- Handle all incoming calls via multi-line phone systems, demonstrating professional phone etiquette and promptly directing inquiries or taking detailed messages.
- Perform data entry and bookkeeping tasks using QuickBooks and Microsoft Office applications to maintain accurate financial records and reports.
- Organize and maintain filing systems, both physical and digital, ensuring documents are easily accessible and properly stored.
- Assist with front desk responsibilities, greeting visitors professionally and managing office reception duties efficiently.
- Proofread correspondence, reports, and presentations to ensure clarity, accuracy, and professionalism before distribution.




- Support administrative projects such as document signing via DocuSign, coordinating with team members to meet deadlines.
- Provide exceptional customer service by addressing inquiries courteously and maintaining positive relationships with clients, vendors, and staff.
- Manage office supplies inventory, place orders as needed, and ensure the workspace remains organized and functional.

Skills

- Proven experience in office administration or clerical roles with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for collaboration and communication.
- Familiarity with QuickBooks for bookkeeping and financial record management.
- Excellent typing skills for efficient data entry and document preparation.
- Strong phone etiquette skills with experience managing multi-line phone systems.
- Ability to proofread documents meticulously for grammatical accuracy and consistency.
- Experience with filing systems—both electronic and paper—and maintaining organized records.
- Knowledge of front desk operations including greeting visitors professionally.
- Competence in using Microsoft Outlook Calendar for scheduling complex appointments seamlessly.
- Experience with DocuSign or similar electronic signature platforms for document processing.

Pay: $50,000.00-$62,000.00 per year

Benefits

- Casual dress
- Dental care
- Flexible schedule
- On-site parking

Work Location: In person

📌 Full-Time Personal Assistant to General Manager - Immediately Needed (Ajax)
🏢 Ajax Operations u0026 Environmental Services
📍 Ajax