Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and Current York. Osler prides itself on attracting and maintaining some of the brightest talent in the legal field.
Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. We care about our staff and the working environment here proves it. We are currently recruiting for a Legal Assistant in our Corporate Department.
The LA will proactively manage the practices of multiple Legal Professionals ("LPs") and provide the LPs with a high level of support in order to enhance practice efficiency. This position requires experience in Corporate Law, along with superior multi-tasking, administrative and communication skills. Manage the LP's inbox by proactively monitoring and responding to emails to keep current on developments within files Maintain the LP's calendar, including organizing appointments and meetings, arranging facilities, AV/hospitality, preparing agenda, coordinating meeting attendees, and keeping LPs apprised of issues requiring attention.
Book travel arrangements as needed Administer client accounts by ensuring time charges are submitted, following up on delinquent time charges with other LPs and LAs, reviewing and editing prebills, preparing invoices for review by LPs, verifying fees and disbursements,
and addressing client inquiries Provide support for conference and other business development activities including speaking notes and presentation materials Support client development activities, such as managing LPs’ bios, entering/updating information into client relationship database, assisting with development of pitch materials Coordinate document workflow including drafting, formatting, finalizing and distributing documents, correspondence and other materials. The position requires the completion of a Community College diploma in Office, Legal or Business Administration plus a minimum of four years’ experience working in a professional services or legal environment, preferably with Corporate Law. An equivalent combination of education, training and experience may be considered.
Experience supporting legal professionals and maintaining a high level of discretion and confidentiality at all times Strong technical skills (MS Office Suite) Knowledge of legal procedures Drafting and proofreading skills We are currently working in a hybrid work arrangement, which includes a requirement to work primarily in the office and flexibility to work remotely up to 1 day per week. Osler is committed to fostering a diverse and inclusive work environment, and we welcome and encourage applications from people with disabilities and people with diverse backgrounds, identities, and cultures. Accommodations are available upon request for candidates in all phases of the selection process.
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications. #
📌 Legal Assistant to Paralegals - Corporate Law (Toronto)
🏢 Osler
📍 Toronto