Overview

We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, coordinate communication channels, and ensure a smooth flow of daily activities. Your positive attitude and organizational skills will help create a skilled and friendly environment for visitors, clients, and team members alike.

This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic workplace.

Responsibilities

- Greet visitors, clients, and vendors with professionalism and warmth, ensuring a positive first impression.
- Manage multi-line phone systems to handle incoming calls efficiently, directing inquiries to the appropriate departments.
- Schedule appointments, meetings, and calendar management for staff using digital tools such as Google Workspace or Microsoft Office.
- Perform data entry, filing, and document proofreading to maintain accurate records and support office operations.
- Handle clerical tasks including photocopying, faxing, mailing, and maintaining organized office supplies.
- Support office management activities by assisting with bookkeeping using QuickBooks or similar software.




- Provide excellent customer service by addressing questions promptly and supporting client needs with courteous communication.

Skills

- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment.
- Experience with multi-line phone systems and phone etiquette to handle high call volumes professionally.
- Bilingual abilities are highly desirable to serve diverse client needs effectively.
- Prior office experience or clerical experience that demonstrates reliability and attention to detail.
- Knowledge of office management practices including filing systems, data entry, and calendar management.
- Familiarity with customer support principles and administrative processes such as proofreading and time management skills.
- Personal assistant or medical/dental receptionist experience is a plus for understanding specialized workflows like appointment scheduling or insurance processing. Join us as a Front Desk Receptionist and be part of a vibrant team dedicated to delivering exceptional service while honing your administrative talents!

Job Types: Full-time, Part-time

Pay: $17.20-$19.00 per hour

Benefits

- Flexible schedule
- On-site parking
- Store discount

Work Location: In person

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