Job Overview The Office Administrator/Executive Assistant is an essential role at LBE. The general role of this position is to help the ministry run smoothly while lessening the administrative burden on the Program Directors and Executive Director. This position requires organization, attention to detail, high energy, the ability to work independently and in a team, and a passion for ministry.

Anticipated Start Date: October 13, 2026.

Hours

This is a part-time position of 32 hours per week. The Office Administrator/Executive Assistant is expected to work 8-hour days, Monday-Thursday. On occasion, time will be required outside of this regular schedule (e.g. for fundraisers, special events, or program involvement). On these occasions, paid time off will be given in lieu of the extra hours worked.

This is a one-year term position for maternity leave coverage.

Responsibilities - Office Administrator

Office Management

- Create and/or maintain relevant procedural documentation.
- Oversee office supplies, equipment, and maintenance.
- Oversee employees’ timesheets, expense reimbursements, and absence requests.
- Receive, document, and forward phone calls and emails.
- Monitor fleet use and maintenance.
- Seek and apply for grant opportunities with support from other staff as needed.
- Manage the website’s content and page design.
- Organize and file significant documents digitally and physically.
- Censor and/or shred confidential documents according to procedures.

Bookkeeping Support:
- Coordinate with the Bookkeeper to complete financial tasks, including but not limited to preparing and sending invoices, sending out donation tax receipts, expense payments, recording income, and processing bank deposits.
- Follow government and financial regulations regarding sensitive donor information and communication.
- Process payments/donations efficiently and make weekly bank deposits.
- Record and report all in-kind donations for receipting purposes.




- Maintain accurate filing of donor information.

Program Support:
- Assist with recording program attendance.
- Oversee volunteer onboarding and documentation according to policies.
- Participate in programs as schedule allows.

Social Media:
- Create and maintain a social media calendar to creatively promote LBE and connect with the public throughout the year.

Responsibilities - Executive Assistant

General Assistance

- Provide direct support to the Executive Director as needs arise.

Donor Care:
- Assist in thanking donors on a regular basis.
- Oversee the quarterly newsletter and other donor communications.
- Provide donor and giving reports upon request.
- Monitor giving to ensure monthly donations are being processed.

Fundraisers:
- Plan and oversee annual fundraisers alongside Executive Director.
- Provide support for special events (e.g. Annual General Meeting).

Qualifications

- Proficient with Microsoft Office suite, Google Drive, and Canva.
- Working knowledge of financial practices and a willingness to learn.
- Excellent organization skills and attention to detail.
- Excellent written and oral communication skills.
- Ability to take direction from others and serve in the background.
- Able to sign agreement with Living Bible Explorers’ Mission Statement and Statement of Faith.

Assets

- Previous Office Administration experience.
- Creativity in designing flyers, posters, and web pages.
- Familiarity with Winnipeg’s West End/inner city neighbourhoods.
- Experience serving in family or youth ministry.
- Valid driver’s license (class 5F or higher).

Bona Fide Occupational Requirements

- Faith: As Living Bible Explorers is a faith-based organization, the person holding this position must possess a sincere Christian faith that aligns with LBE’s Statement of Faith.
- Christian Lifestyle: The person holding this position must have a lifestyle consistent with Biblical Christianity as outlined in LBE’s Code of Conduct.

Pay: $32,000.00 per year

Work Location: In person

📌 Office Administrator/Executive Assistant (Winnipeg)
🏢 Living Bible Explorers
📍 Winnipeg