About the Role The Cloveris Apartments is seeking a friendly, organized, and dependable Administrative Assistant / Receptionist to support daily front-office operations. This is a client-facing role based in our reception office beside the building. The successful candidate will welcome walk-in visitors, coordinate with showing agents, keep records organized, and provide general administrative support to the team.

Key Responsibilities

- Staff the reception office and warmly greet walk-in visitors, residents, applicants, and service providers.
- Respond to general inquiries and promptly contact the appropriate showing agent or team member to assist visitors.
- Coordinate showing appointments, calendars, and follow-up communications.
- Maintain a clean, professional, and organized reception and office environment.
- Scan, organize, file, and retrieve documents in both electronic and physical filing systems.
- Ensure files are accurately labelled, stored securely, and easy for the team to access.
- Provide day-to-day administrative and clerical assistance to other administrative staff.
- Assist with data entry, email correspondence, phone calls, document preparation, printing, and other office tasks.
- Help maintain office supplies and report operational needs as they arise.
- Handle confidential information with professionalism and discretion.
- Take on other administrative duties as required to support smooth office operations.





Qualifications

- Previous experience in reception, administration, customer service, property management, or a similar role is an asset.
- Strong communication and interpersonal skills, with a professional and welcoming manner.
- Excellent organization, time-management, and attention to detail.
- Comfortable managing multiple tasks and responding calmly to changing priorities.
- Proficient with Microsoft Office or Google Workspace; able to scan, save, and organize digital files accurately.
- Able to work independently while collaborating effectively with a team.
- Experience with appointment scheduling or customer-facing service is an asset.
- Fluent English required; additional language skills are an asset.

What We Offer

- A friendly and professional work environment.
- The opportunity to support a growing residential property team.
- Meaningful, varied administrative work with regular interaction with residents and prospective tenants.

Join us to be part of a vibrant team where your organizational talents make a real difference! We value energetic individuals who thrive in fast-paced environments and are eager to support our office operations with enthusiasm and professionalism. Pay: $19.54-$25.00 per hour

Expected hours: 40.0 per week

Advantages

- Casual dress
- On-site parking

Work Location: In person

📌 Office Administrator/Receptionist (Surrey)
🏢 Cloveris Apartments
📍 Surrey