We are looking for a detail-oriented, organized, and people-focused HR & Payroll Administrator to join our team. This is a hands-on role that combines payroll administration with day-to-day HR support.The successful candidate will take ownership of payroll processes, maintain accurate employee records, support employees and managers, and contribute to the development and improvement of HR processes and systems.This is an excellent prospect for an HR and payroll professional looking to grow their career, expand their responsibilities, and gain broad experience across payroll and human resources. Job Type:Full-Time, Permanent Location:Calgary, AB – In-Office We are looking for a detail-oriented, organized, and people-focused HR & Payroll Administrator to join our team.

This is a hands-on role that combines payroll administration with day-to-day HR support.The successful candidate will take ownership of payroll processes, maintain accurate employee records, support employees and managers, and contribute to the development and improvement of HR processes and systems.This is an excellent chance for an HR and payroll professional looking to grow their career, expand their responsibilities, and gain broad experience across payroll and human resources.

Payroll Administration

Process semi-monthly payroll usingADP Workforce Now. Review and verify timesheets, regular hours, overtime, vacation, statutory holiday pay, bonuses, commissions, and other earnings. Process payroll adjustments, new hires, terminations, pay changes, and other employee updates.

Ensure accurate payroll deductions, including CPP, EI, income tax, and other applicable deductions.



Respond to employee payroll inquiries and investigate and resolve payroll discrepancies. Prepare and maintain payroll records, reports, and reconciliations.

Assist with Records of Employment (ROEs), T4s, year-end payroll processes, and other payroll requirements. Ensure payroll practices comply with applicable federal and provincial legislation.

Human Resources Administration

Prepare offer letters, employment agreements, confidentiality agreements, and other HR documentation. Maintain employee information in ADP and other HR systems. Track employee hours, vacation, leaves, attendance, and other employment-related information.

Assist with recruitment, hiring coordination, and new hire documentation. Support employee engagement, performance management, and other HR initiatives. Assist with workers' compensation and other HR compliance requirements.

Maintain HR policies, procedures, templates, and internal resources. Employee & Management Support Act as a point of contact for employees regarding payroll and general HR inquiries. Maintain strict confidentiality of employee, payroll, compensation, and company information.

Communicate with external payroll, benefits, and other service providers as required.



Provide general HR and administrative support as needed.

Process

Improvement & Compliance Ensure HR and payroll documentation is accurate, complete, and securely maintained. Monitor HR and payroll processes for accuracy and compliance. Identify opportunities to improve HR processes, payroll procedures, and internal systems.

Assist with the implementation and ongoing administration of HR and payroll systems. Stay informed about changes to payroll and employment legislation that may affect the organization. 2+ years of experience inCanadian payroll and/or HR administration. ~ Experience processing Canadian payroll from start to finish. ~ Experience withADP Workforce Nowor a similar payroll/HRIS system. ~ Working knowledge of Canadian payroll legislation, statutory deductions, vacation pay, statutory holidays, and overtime. ~ Proficiency in Google Workspace, particularlyGoogle Sheets (Excel). ~ Ability to work independently, prioritize multiple tasks, and meet strict payroll deadlines. ~ Ability to work in-office in Calgary.

Assets

Experience processing payroll across multiple Canadian provinces.

Experience with HRIS implementation or process improvement.

Experience preparing ROEs, T4s, and year-end payroll documentation. Paid training to help you succeed in the role. Flexible scheduling within the needs of the business. Opportunity to gain broad, hands-on experience across payroll, HR administration, compliance, recruitment, and employee support. Work directly with management and contribute to improving HR and payroll processes.

📌 PAYROLL and HR Administrator (Calgary)
🏢 Toonie Tours
📍 Calgary