Job Summary

We are seeking a proactive and highly organized Personal Assistant to support our General Manager in a dynamic, full-time role. This position offers an exciting opportunity to be the right hand in a fast-paced environment, ensuring smooth daily operations and effective communication. The ideal candidate will demonstrate exceptional administrative skills, a positive attitude, and the ability to handle multiple priorities with ease.

Your energy and dedication will help drive efficiency and contribute to the overall success of our leadership team.

Duties

- Manage the General Manager’s calendar using Microsoft Outlook Calendar, scheduling meetings, appointments, and travel arrangements with precision.
- Handle all incoming calls via multi-line phone systems, demonstrating professional phone etiquette and promptly directing inquiries or taking detailed messages.
- Perform data entry and bookkeeping tasks using QuickBooks and Microsoft Office applications to maintain accurate financial records and reports.
- Organize and maintain filing systems, both physical and digital, ensuring documents are easily accessible and properly stored.
- Assist with front desk responsibilities, greeting visitors professionally and managing office reception duties efficiently.
- Proofread correspondence, reports, and presentations to ensure clarity, accuracy, and professionalism before distribution.
- Support administrative projects such as document signing via DocuSign,



coordinating with team members to meet deadlines.
- Provide exceptional customer service by addressing inquiries courteously and maintaining positive relationships with clients, vendors, and staff.
- Manage office supplies inventory, place orders as needed, and ensure the workspace remains organized and functional.

Skills

- Proven experience in office administration or clerical roles with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for collaboration and communication.
- Familiarity with QuickBooks for bookkeeping and financial record management.
- Excellent typing skills for efficient data entry and document preparation.
- Strong phone etiquette skills with experience managing multi-line phone systems.
- Ability to proofread documents meticulously for grammatical accuracy and consistency.
- Experience with filing systems—both electronic and paper—and maintaining organized records.
- Knowledge of front desk operations including greeting visitors professionally.
- Competence in using Microsoft Outlook Calendar for scheduling complex appointments seamlessly.
- Experience with DocuSign or similar electronic signature platforms for document processing.

Pay: $50,000.00-$60,000.00 per year

Advantages

- Casual dress
- Company pension
- Dental care
- Flexible schedule
- On-site parking
- RRSP match
- Tuition reimbursement
- VRSP

Work Location: In person

📌 Personal Assistant to support the General Manager - Full-time (Toronto)
🏢 Innovative Ai Solutions
📍 Toronto