We are seeking a highly organized and detail-oriented Property Management Operations Coordinator to join our team. This is a fast-paced position supporting the day-to-day operations of multiple condominium properties and requires someone who is comfortable managing a high volume of tasks, priorities, contractors, and follow-ups simultaneously.

The successful candidate must be an excellent communicator, highly organized, technologically proficient, and able to take ownership of assigned tasks from initial request through to completion.

Key Responsibilities

- Coordinate and follow up on maintenance, repair, and operational matters for multiple condominium properties.
- Communicate professionally with contractors, suppliers, property managers, board members, and residents.
- Obtain and organize contractor quotations, proposals, reports, and supporting documentation.
- Track outstanding work orders, maintenance items, quotes, inspections, and projects to ensure nothing is overlooked.
- Follow up regularly with contractors and service providers regarding scheduling, progress, and completion of work.
- Maintain accurate and up-to-date records for each property.
- Provide regular status updates and reporting to the Property Manager.
- Assist with preparing summaries, spreadsheets, reports, and supporting materials for property and board matters.
- Manage a significant daily workload while prioritizing urgent and time-sensitive issues.
- Identify outstanding items requiring follow-up without needing constant direction or reminders.

Qualifications & Skills The ideal candidate will have: - Excellent written and verbal communication skills.

- Strong computer skills, including proficiency in Microsoft Word and Excel.

- A good practical understanding of building maintenance,



building components, and related mechanical systems.
- Exceptional organizational and time-management skills.
- Strong attention to detail and accuracy.
- The ability to manage a large number of simultaneous tasks across multiple properties.
- Robust follow-up skills and the ability to keep accurate records of outstanding items.
- The ability to prioritize competing deadlines and adapt quickly when urgent matters arise.
- Confidence communicating with contractors and obtaining the information required to move projects forward.
- The ability to work independently while keeping the Property Manager informed of progress, delays, and outstanding matters.
- Previous experience in property management, condominium management, building operations, construction, maintenance coordination, or a related field is considered a strong asset.

What We Are Looking For This position is best suited to someone who is naturally organized and proactive. The volume of daily operational matters can be significant, so the successful candidate must be comfortable maintaining detailed task lists, following up consistently, updating files and records, and ensuring assigned matters do not fall through the cracks.

We are looking for someone who does not simply receive tasks, but takes ownership of them, follows them through, and communicates progress along the way.

Immediate availability is strongly preferred.

Interested candidates are invited to submit their resume outlining their relevant experience and availability to start.

Job Types: Full-time, Permanent

Pay: $23.00-$25.00 per hour

Benefits

- Dental care
- Extended health care
- Vision care

Application question(s):
- Do you have any property management or construction experience?

Work Location: In person

📌 Property Management Operations Coordinator (Edmonton)
🏢 Esquire Management Group
📍 Edmonton