Job Purpose

Reporting to the Manager of Administration, theReceptionist is the first point of contact for clients and has a key role inensuring clients are welcomed positively. Representing HGA with their friendlydemeanor, exceptional communication skills, and problem-solving mindset will becrucial in succeeding in the Receptionist role. This position coordinates allreception activities, including answering the telephone, redirecting calls, anddistributing correspondence.

As required, the Receptionist will provide wordprocessing and other administrative support services, includingcopying/scanning, filing, and courier/mail duties. If you are an eager to growwithin a strong team of energetic business professionals, this is the positionfor you!

Key Duties & Responsibilities

Greeting visitors andcallers, in person and by telephone, and assisting them to reach the correct individual

Maintaining a tidy andpresentable reception area, with all necessary stationery and office supplies

Providing accurate generalinformation to callers and walk-in visitors, such as office address, directionsto office, fax number, website and other related information

Preparing, updating, anddistributing phone lists

Maintaining inventory ofoffice supplies





Receiving courierdeliveries and preparing outgoing mail and courier packages

Redirecting all office mailin a timely manner daily

Coordinating meetings,including room bookings and hospitality arrangements

Preparing documents, suchas meeting minutes, reports, and correspondence

Performing data entry

Assisting with otherrelated clerical duties such as photocopying, faxing, and filing

Qualifications

Education and Experience

High school diploma with a minimum of1 year receptionist/administrative office experience

Post-secondary training or courses ina related field (i.e. Business or Office Administration, Accounting, or HumanResources) would be considered an asset

Skills and Knowledge

Knowledge of general office processesand procedures

Knowledge of multi-line telephonesystems

Strong computer skills, includingMicrosoft Office

Competencies

Focused on client service orientation

Excellent communication skills, both verbal andwritten

High degree of organization and time management

Ability to problem solve using criticalthinking, previous experience, and resources available

📌 Receptionist / Administrative Assistant (Winnipeg)
🏢 HGA Services
📍 Winnipeg