Heritage Christian Online School (HCOS) is a thriving online learning community offering K-12 home and online education to students across the province. HCOS provides flexible solutions and programming tailored to every child’s learning journey.

The Position

HCOS has an opening for a Registrar’s Office Assistant . This is a full-time , onsite position , working 40 hours per week. The primary purpose of this position is to work alongside the Registrar, to support new student intake by completing student records and answering front-line phone, Live Chat, and BC Online School (BCOS) cross-enrollment enquiries.

Duties and Responsibilities

Prepare and send record requests for newly accepted students.

Ensure every student has a Personal Education Number (PEN) by applying to the Ministry for existing PENs and new ones as required.

Ensure that every student has proper documentation on file and request missing documents.

Assist with phone calls, live chats, and intakes as required.

Assist with reviewing new student applications

Communicate internally with other departments regarding incoming and outgoing students.

Assist with other related duties, as assigned by the Registrar.

Qualifications and Skills

Demonstrates a commitment to, and a lifestyle reflective of, the KCCS Foundational Beliefs.

Willing to learn a large volume of information and be able to provide quick answers by phone, Live Chat and email (“think on your feet”)

At least two (2)



years’ experience in an office environment

Must be comfortable answering the phone via Zoom, often in a busy environment

Must be comfortable responding to Live Chat questions

Proficiency in Google Drive, Microsoft Office, Outlook, Acrobat Pro, Zoom, etc

Excellent written and oral communication, problem-solving and organizational skills.

Attention to detail is an absolute necessity

Willing to learn current systems and assist other departments as required

Ability to prioritize tasks effectively, to work independently as well as a team to achieve objectives

Proven ability to handle confidential or sensitive information in a discreet manner

What we offer:

Competitive Wage: $48,590.67-$51,065.96 depending on certification and experience

40 hours per week

Benefits Package:

Life Insurance & Dependent Life Insurance

Long Term Disability

Extended Health and Benefits

Health Spending Account

Employee and Family Support Program

RRSP Match program

Applications will be accepted until October 9, 2026

Heritage Christian Online School (HCOS) is a ministry of Kelowna Christian Center Society (KCCS). KCCS was established in 1982 with a vision for the community and global influence. KCCS exists so that all people can experience abundant life in Christ by reaching, raising up and releasing people who reflect the kingdom of God, through creating communities of belonging and learning

📌 Registrar’s Office Assistant (Kelowna)
🏢 Heritage Christian Online School
📍 Kelowna