Scheduling Clerk

Annual Salary - $49,289.85 to $61, 612.32 (Commensurate with experience)

Permanent Full Time

Start Date: As Soon as Possible

We are seeking a Scheduling Clerk to support staffing operations at our sites. In this pivotal role, you will be responsible for coordinating staff schedules, managing time-off requests, supporting payroll verification processes, and ensuring optimal staffing levels across departments in accordance with collective agreements and organizational policies.

This position plays a critical role in maintaining continuity of care by ensuring the right people are in the right place at the right time.

Key Responsibilities

- Develop, maintain, and update staff schedules across multiple departments in alignment with operational needs and collective agreements
- Process and track vacation, statutory holidays, and personal leave requests
- Coordinate staffing replacements for absences including sick time, leaves, and shift changes
- Manage internal job postings and maintain scheduling systems for open positions
- Perform payroll verification activities in collaboration with Finance
- Respond to scheduling and payroll-related inquiries in a timely and professional manner
- Maintain accurate call-in lists and support staffing coverage requirements
- Coordinate agency staffing including scheduling,



onboarding, and invoice processing
- Generate reports, schedules, and statistical data to support operational decision-making
- Maintain strict confidentiality when handling employee information
- Ensure proper record retention and document management practices

Qualifications

- Post-secondary diploma in Office Administration, Administrative Assistant, or a related field
- Demonstrated experience in staff scheduling, preferably within a healthcare or unionized setting
- Knowledge of collective agreements and scheduling practices is an asset
- Experience with scheduling software (e.g., Quadrant) is considered an asset
- Advanced proficiency in Microsoft Office, particularly Excel and Word
- Exceptional organizational skills with a high degree of accuracy and attention to detail
- Strong interpersonal and communication skills with the ability to collaborate across disciplines
- Proven ability to manage competing priorities in a fast-paced, high-demand environment

Job Types: Full-time, Fixed term contract Pay: $49,289.85-$61,612.32 per year

Benefits

- Company events
- Company pension
- Dental care
- Employee assistance program
- Extended health care
- Paid time off

Work Location: In person

📌 Scheduling Clerk (Greater Sudbury)
🏢 St. Joseph's Health Centre of Sudbury
📍 Greater Sudbury