St. Joseph's at Fleming is a vibrant long-term care home committed to enriching the lives of our residents through care and service rooted in Selflessness, Integrity, and Compassion.

The Senior Administrative Coordinator provides high-level administrative support to the Chief Executive Officer, Board of Directors, and Board Committees in a professional, efficient, and confidential manner. As a non-supervisory member of the management team, this role requires exceptional discretion, judgment, organizational skills, and attention to detail.

Key Responsibilities:

- Provide executive administrative support to the CEO, including calendar management, meeting coordination, travel arrangements, correspondence, and report preparation.
- Coordinate Board and Committee activities, including agenda preparation, minute-taking, document management, and meeting logistics.
- Maintain confidential records, files, and sensitive information with a high degree of professionalism.
- Support organizational communication and administrative processes across departments.
- Prepare monthly and annual reports and other business documentation.
- Manage electronic filing systems and maintain accurate records and databases.
- Provide administrative support for select financial processes, including accounts payable, reconciliations, invoicing, and tracking systems.




- Ensure meeting spaces are prepared and organized for executive and Board meetings.
- Support organizational objectives while demonstrating St. Joseph's at Fleming's mission, vision, values, and commitment to diversity, equity, inclusion, and respect.

Qualifications:

- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong administrative, organizational, and record-management skills.
- Excellent communication, minute-taking, and report-writing abilities.
- Ability to handle highly confidential and sensitive information with tact and discretion.
- Strong attention to detail and ability to manage multiple priorities in a fast-paced environment.
- Experience supporting senior leadership, boards, committees, or executive teams is considered an asset.
- Diploma/degree in Office/Business Administration from a recognized community college or university or equivalent.
- Proven experience working in a high-energy, technical, demanding, and multi-tasking workplace
- 3-5 years experience in secretarial support at the senior executive level

Pay: $46,513.00-$76,513.00 per year

Benefits

- Company pension
- Employee assistance program
- On-site parking

Work Location: In person

📌 Senior Administrative Coordinator (Peterborough)
🏢 St Joseph's at Fleming
📍 Peterborough