Job Posting #: 32

Job Title: Finance – Taxation Clerk

Department: Financial Services

Reports To: Treasurer / Manager, Financial Services

Directly Supervises: None

Status: Full time Permanent

Salary: $59,780.78 - $72,663.75

Application Due Date: October 13, 2026

Position Summary

This position provides support in property taxation services, assisting in the billing and collection of taxes and maintenance of property tax accounts.

Including the coordination and administration of property taxes.

Role Specific Duties and Responsibilities

Property Tax Billings:

1. Prepare the Interim and Final property tax bills,
2. Prepare, print, sort and mail property tax Reminder Notices

monthly
1. Prepare the Supplemental/Omitted property tax bills as required
2. Process tax adjustment for all approved Municipal Applications

process changes in property status, including new and revised assessment and other information affecting tax collection
1. Process any tax adjustments necessary, including:

5.1 NSF tax payments 5.2 Penalty/interest adjustments

5.3 Transfers from one account to another

5.4 Preparing refunds

5.5 Other miscellaneous adjustments as required

1. Coordinate with the Development Services Department and MPAC

as it relates to the property roll changes; development, severances and permits.

Collection of Tax Arrears

1. Coordinate collecting arrears, actively works to reduce and collect

taxes before proceeding to tax registration.
1. Coordinate with the Treasurer on the Tax Sales process.
2. Balance the property tax sub ledger accounts to the General Ledger

accounts on a monthly basis.
1. Calculate penalties and interest on a monthly basis according

to procedures outlined in the tax by-law and the Municipal Act.
1. Download and process electronic bill payments for taxes and

utility accounts received from various financial institutions.
1. Maintain all mortgage company records.
2. Maintain all pre-authorized payment plan, including pre-

authorized payment notifications bi-annually to registrants.
1. Prepare and process pre-authorized payments and forward to the bank

for processing, twice monthly and on instalment due dates.
1. Maintain e-bill enrolments.
2. Update taxpayer address changes in Keystone and notify MPAC.
3. Update ownership changes in Keystone in accordance with transfer





documents from lawyers and the bi-weekly Municipal Sales Listings.
1. Assist in closing the tax sub ledger at year-end and open the new year’s tax

sub ledger.
1. Maintain local improvement charges and district/area charges on tax

accounts.
1. Maintain properties with eligible rebates as per legislation and on an as

required basis.

Customer Service Taxation

1. Respond to telephone, email and walk-in questions from taxpayers
2. Prepare and verify tax certificates as requested by various lawyers and

mortgage companies.
1. Perform cashier functions such as accepting, balancing and processing

payments for tax and water payments, recreation program registrations and facility rentals and general receipts which involve cash handling and balancing cash drawer.
1. Prepare tax statements for taxpayers as required
2. Respond to inquiries from lawyers and mortgage companies
3. Provide information to taxpayers regarding tax incentive programs.

Other Duties

1. Maintain property files; includes file creation for new and deleted rolls.
2. Provide relevant material to auditors as required
3. Take bank deposits to the bank as required
4. Complete all required month-end and year-end processes as well as

assist with the annual audit and Financial Information Return.
1. Assist the Trea Manager of Financial Services/Treasurer in other

functions and processes as may be assigned.
1. Make updates as needed to the website’s Financial Services page.

General Duties and Accountabilities (All Municipal Roles)
1. Maintains a high degree of confidentiality and security of information at

all times.
1. Perform other duties as may be assigned in accordance with department

and corporate objectives.
1. Work in compliance with the Occupational Health and Safety Act, and

other applicable legislation, department policies/procedures/practices, operational guidelines, and perform safe work practices.

Required Certifications and/or Health and Safety Requirements

- None

Education,



Skills and Experience
- Diploma in business, accounting or related discipline preferred, or an

equivalent combination of education and experience.
- 2 years’ in an accounting/bookkeeping function, with experience in Tax

Collections, preferably in a municipal environment.
- Completion of Municipal Tax Administration Program preferred.
- Working knowledge of finance and accounting transactions (posting,

documenting, controlling, and reporting) in area of specialty
- Thorough working knowledge of Microsoft Windows and Office

applications, and office equipment.
- Strong skills in communication (written, oral and interpersonal).
- Ability to maintain confidentiality, be tactful in all dealings, and be self-

motivated. Physical Demands and Working Conditions
- Physical demand requires considerable sitting and computer usage. Working

conditions are in a standard office environment with exposure to verbal criticism from the public.
- Normal hours of work are 35 hours per week, Monday to Friday; attend

occasional evening meetings, as required.
- This position follows a hybrid work structure where work can be completed

remotely or from the office based on task requirements or personal preferences. Working from the office is encouraged for tasks requiring a high degree of collaboration.

Contacts and Interactions

- Communicate regularly with municipal staff, tax payers, community groups,

and the general public.

Applicant Information

Interested qualified applicants are invited to forward their cover letter and resume directly to the Municipality quoting Job # 32 by October 13, 2026, at:

[email protected]

Attention: Human Resources The Municipality of Meaford is committed to providing a barrier-free workplace. If accommodation is required during the selection or interview process, it will be available upon request.

We thank all applicants for their interest, however only those selected for an interview will be contacted.

Personal Information is collected under the authority of the Municipal Act for the purpose of candidate selection, and all information will be stored and used in accordance with the Municipal Freedom of Information and Protection of Privacy

Act. For further information about this data collection, please contact [email protected].

📌 Taxation Clerk, Financial Services (Meaford)
🏢 MUNICIPALITY OF MEAFORD
📍 Meaford