Key Responsibilities

Assists the Associate Dean with operational activities in the areas of finance, scheduling, human resources, contracts, IWAS, timesheets, payroll, attendance management.
Coordinates and collaborates with all levels of administrative professionals on administrative efficiencies in support of department and school activities.
Gathers and reports student numbers to ensure targets are met through admissions.
Assists with the development and implementation of marketing, recruitment, and retention strategies.
Assists with Human Resources recruitment, employment, performance, and orientation of personnel; Assists with the preparation of operating and capital resources for the department.
Monitors department incomes and expenditure budgets.
Supports new staff members (orientation, key requisitions, office space, etc.).
Coordinates meetings including agendas, itineraries, meeting notices and related materials, calendar invites and response, records/distributes minutes; manages Associate Dean calendars.
Researches and prepares various forms of information.
Prepares reports and organizes and tracks information.
Supports all portfolio programs, staff, and students.
Supports facility operations related to program delivery.
Skills & Abilities Excellent interpersonal and communication skills
Strong organizational and time management skills
Proficient with MS Office Suite (Excel, Word, Power Point, Access, Teams)

Awareness of policies, guidelines, and procedures that impact departments.

Awareness of budget-related processes
Awareness of student administration and finance systems.




Qualifications High school diploma or equivalent.
Related post-secondary certificate or diploma.
Minimum of three years related experience.
Equivalencies may be considered.
Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services (WES), International Qualifications Assessment Service (IQAS) or the Comparative Education Services (CES).
Classification – Administrative Support V This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.
Remuneration Refer to salary range noted on this posting, plus a comprehensive benefits package. The compensation range for this job posting is : $52,731.69 - $68,242.40 NAIT is committed to a transparent, fair, and human-centered hiring experience.

All candidates are assessed directly by our recruitment and hiring teams.

The School of Construction and Building Sciences is currently recruiting for two full-time administrative support position to support the Associate Dean with operational activities.
About NAIT We are known as one of Alberta's top employers. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners,



NAIT's culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.
People are what make NAIT great, and we prioritize the employee experience. For eligible positions, we offer advantages and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, eligible employees receive paid time off between Christmas and New Year's.
NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada. NAIT is committed to fostering a safe environment that supports equity and cultivates inclusion through our Centre for Community and Belonging (CCB) and our Equity, Diversity, and Inclusion Strategy.

We are a proud partner of the Canadian Centre for Diversity and Inclusion. If you require any assistance or accommodations, please connect with us at [email protected] .

People make NAIT Great – and at NAIT, people truly matter. We're committed to creating a workplace that fuels passion, values inclusion, supports wellbeing, and encourages continuous growth. Our culture is grounded in respect, collaboration, creativity, celebration, and accountability.

When you join NAIT, you become part of a community dedicated to making a meaningful difference for students, colleagues, industry partners, and the broader community.

📌 Operations Administrative Assistant, School of Construction and Building Sciences (Edmonton)
🏢 Northern Alberta Institute of Technology
📍 Edmonton