H

2

O Innovation designs and provides state-of-the-art, custom-built and integrated water treatment solutions based on membrane filtration technology for municipal, industrial, energy and natural resources end-users.

Here, we encourage entrepreneurship and celebrate achievements. We work together to reach ambitious goals in an environment where fulfilling commitments and integrity are valued.

H

2

O Innovation is seeking an HR & Administration Coordinator. Based in our Calgary office and reporting directly to the Regional Vice President, Western Canada, with a dotted-line reporting relationship to the Corporate HR team in Quebec, the HR & Administration Coordinator provides integrated administrative, HR, payroll, and project support for water treatment Operations & Maintenance (O&M;) projects across Western Canada, including FIFO (Fly in Fly Out) environments.

This role acts as the primary local administrative and HR liaison for field employees and project leadership, supporting day-to-day operations and ensuring operational continuity by bridging field execution with corporate systems and processes.

The Benefits Overall remuneration including:

Group insurance plan;

RRSP;

Share Purchase Plan;

Vacation and sick days.

The Day-to-Day

Coordinate local recruitment activities, including job postings, screenings, interviews, and pre-employment checks

Prepare employment contracts and related documentation

Facilitate onboarding and support the successful integration of new employees

Coordinate administrative processes related to employee movements (leaves, exits, role changes, etc.)

Support the annual performance review process for Western Canada employees

Collaborate with the Quebec HR team on HR program implementation and other HR initiatives as needed





Ensure HR and payroll practices comply with applicable provincial labor standards (Alberta and British Columbia)

Payroll & Employee Support (in collaboration with the Quebec payroll team)

Validate and approve employee timecards prior to payroll processing, including rotating FIFO schedules

Act as the primary point of contact for employees regarding payroll and benefits questions

Investigate and resolve payroll-related issues with employees

Operations & Project Administration

Organize travel, accommodation, and rotation schedules for field staff

Coordinate staffing schedules and site rotations

Track site access requirements and client compliance documentation

Maintain field attendance records

Track mandatory training requirements (HSE, certifications, renewals)

Financial & Administrative Support

Track project-related expenses

Review and process local vendor invoices

Support client billing processes

Assist with local procurement activities

Manage Concur / IFS administrative tasks

Reporting, Systems & Operational Support

Perform data entry and tracking for water licenses and regulatory reporting

Support monthly and annual reporting activities

Provide data and systems support to project managers

Track and follow up on Net Facilities items

Support internal or client audits

Coordinate with the fleet department to track upcoming maintenance schedules

The Skills We Are Looking For

3-5 years of experience in administration, HR and payroll experience is a strong asset

Experience in multi-site, industrial, or FIFO environments, strong asset

Strong ability to work independently and manage multiple priorities

Excellent and skilled oral and written communication skills

Computer literate with ability to use Microsoft Word, and Excel

Availability to travel occasionally to project sites, valid Alberta Driver’s License required

H 2 O Innovation is an equal opportunity employer.

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📌 HR & Administrative Coordinator (Winnipeg)
🏢 H2O Innovation
📍 Winnipeg