- Determine & establish important role in the administration of the company, ensuring the procedures & routines are followed.
- Provide various administrative & clerical support including mailing, scanning, faxing, copying, record keeping, billing, invoices and maintaining hardcopy & electronic filing system.
- Responsible for processing routine payments to employees, drivers and subcontractors. Ensure payroll deadlines are met and procedures are followed.
- Ensure all vendors invoices are received and entered in time so payments can be processed efficiently on timely manner.
- Knowledge of transportation safety rules and regulations, HOS, Maintenance, Drivers hiring, DQ files, Truck and trailers regulations.
- Prepare & compile reports and records including correspondence, drafts, memos, and emails.
- Open, sort and distribute incoming regular and electronic correspondence and other material.
- Coordinate the flow of information internally and with other departments of the company.
- Maintain calendar, schedule and coordinate meetings, appointments.
- Schedules and confirms courier pick ups and deliveries.




- Orders office supplies and maintains inventory electronically and manually.
- Set up and maintain manual and computerized information filing systems for record keeping.
- To establish work priorities to support office staff and to ensure deadlines are met and procedures are followed by the office staff members.
- Well trained in the software’s (Fleet manager, PC Miler, Web portals, Web meetings, EDI portals, Outlook and QBO) being used by the company for dispatching, billing process & vendor invoicing, accounts receivable also be using this software to prepare invoices
- Drafts minutes of the meetings, seminars and conferences for managerial review.
- Answers general phone and email inquiries in a qualified and courteous manner and direct inquiries to the appropriate managerial member.

Job Types: Full-time, Permanent Salary: $18.00-$21.00 per hour

30-40 Hours per week

Job Types: Full-time, Permanent

Pay: $18.00-$21.00 per hour

Education

- DCS / DEC (preferred)

Work Location: In person

📌 Accounting Assistant Office (Caledon)
🏢 HGC HARMAN GROUP OF COMPANIES- Caledon Ontario- One of the best fleet employees in Canada
📍 Caledon