Accounts Payable Administrator Finance & Strategic Operations Full-time, Permanent Flexible work arrangements Comprehensive Advantages package includes Extended Health Care, Dental Benefits, Basic Life Insurance, Accidental Death and Dismemberment, Short-Term and Long-Term Disability, and Employee and Family Assistant Program (EFAP) Employer-matched Pension Plan at 5% Generous paid time off, including Vacation days, Sick Time Free entrance to the Park, including to our many public special events Employee discounts on food and retail items and free parking Heritage Park is Canada's largest living history museum and offers visitors a chance to experience life in Western Canada from the 1860s to the early 1950s.

The Accounts Payable

Administrator is responsible for the accurate, timely, and compliant processing of all accounts payable transactions for Heritage Park. This role ensures invoices and payments are processed in accordance with internal controls, nonprofit accounting standards, privacy legislation, and organizational policies.

The Accounts Payable

Administrator works closely with internal departments and external vendors to ensure financial documentation is complete, properly authorized, accurately coded, and paid within established timelines.

Accounts Payable Administration

Receive, review, verify, and process vendor invoices in a timely and accurate manner. Ensure proper authorization, coding, and supporting documentation for all payments in alignment with budgets and the chart of accounts. Perform vendor statement reconciliations and resolve discrepancies in coordination with departments and vendors.

Maintain accurate vendor records within Business Central, including setup of new vendors and updates to existing accounts.



Monitor accounts payable aging and ensure timely payment to maintain positive vendor relationships. Ensure compliance with internal financial controls and approval workflows.

Financial Data

Entry &

• Record Maintenance Enter and maintain accurate financial data in Business Central, including invoice entries and adjustments. Maintain organized digital and physical filing systems for accounts payable documentation. Scan, digitize, and archive financial records in accordance with retention policies and privacy legislation. Support audit documentation preparation by ensuring invoices and supporting files are complete and accessible. Reconciliation &

• Audit Support Assist with monthly reconciliation of accounts payable sub-ledger to the general ledger. Support credit card reconciliations and expense report processing. Assist in month-end and year-end closing activities related to payables. Identify discrepancies, process gaps, or improvement opportunities and elevate to Finance leadership. Support internal and external audits by compiling documentation and responding to information requests. Act as the primary point of contact for accounts payable inquiries. Contribute to a collaborative, solutions-focused Finance team environment. Actively support a positive work environment by creating an atmosphere of inclusion, engagement, belonging, and fulfillment for employees and volunteers, in line with Heritage Park values.



Recognize all contributors to our community as integral to our success, fostering a sense of community and collaboration. Demonstrate responsible stewardship of our people, collections, and financial assets by driving growth with innovation, transparency, and financial sustainability, while embracing our historical assets and recognizing all contributors. Demonstrate commitment to workplace health and safety by complying with Heritage Park's Health, Safety and Environment Management System (HSEMS), following safe work practices, reporting work-related incidents, injuries, and hazards, participating in employer training, and adhering to policies including the Code of Conduct and the Workplace Violence and Harassment policy. Employees are expected to collaborate respectfully with volunteers and contribute to an environment where volunteers feel heard, safe, welcomed, and supported, recognizing the important role they play in delivering exceptional experiences for our community. Diploma or certificate in Accounting, Finance, Business Administration, or related field (Bachelor’s degree preferred). Minimum three (3) years of experience in accounts payable or accounting support. Familiarity with accounting systems (Business Central or Dynamics 365 preferred). Proficiency in MS Office, particularly Excel (intermediate level). Knowledge of nonprofit accounting standards and compliance requirements is an asset. All successful candidates (over the age of 18) will be required to complete a Police Information Check as a condition of employment. A criminal record will not automatically disqualify an applicant

• The schedule will generally be five consecutive days per week (Monday to Friday)

• Occasional holiday, evening, and weekend work may be required #

📌 Accounts Receivable Collections Administrator (Calgary)
🏢 Heritage Park Historical Village
📍 Calgary