Job Summary

We are seeking a dynamic and highly organized Admin Co-ordinator to join our team! In this vital role, you will streamline administrative operations, support daily office functions, and ensure smooth communication across departments. Your proactive approach and exceptional organizational skills will help create an efficient workplace workplace.

This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving organization committed to excellence and customer satisfaction.

Duties

- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office applications and Google Workspace, maintaining up-to-date records
- Coordinate scheduling, appointments, and meetings for staff members, ensuring all logistics are handled seamlessly
- Maintain filing systems—both electronic and paper—organizing documents for quick retrieval and compliance purposes
- Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and basic financial record keeping
- Assist with clerical tasks such as proofreading correspondence, preparing reports, and managing mail distribution




- Provide exceptional customer service by responding promptly to inquiries via phone or email, offering support or directing calls appropriately

Qualifications

- Proven experience in office administration or clerical roles with a strong background in office experience and customer service
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Familiarity with QuickBooks for bookkeeping and basic financial management
- Excellent organizational skills with keen attention to detail in data entry, proofreading, and filing practices
- Solid computer skills including typing speed and accuracy; experience with multi-line phone systems preferred
- Previous medical or dental office experience is a plus, especially familiarity with front desk duties such as patient check-in/out or dental receptionist tasks
- Demonstrated ability to handle phone etiquette professionally while supporting customer needs effectively

Join us as an Admin Co-ordinator and become a key player in creating an organized, welcoming environment where efficiency meets excellence! Pay: $15.00-$41.48 per hour

Work Location: In person

📌 Admin Co-ordinator (Calgary)
🏢 Diamond M convenience
📍 Calgary