This position is responsible for front line representation of the department and for providing administrative and clerical services, including financial accounting functions and in some cases, payroll support.

Other: General office workplace. Some travel throughout the City of Kawartha Lakes may be necessary in accordance with job requirements; If an Administrative Assistant applies within the first three (3) working days of this posting, the position will be awarded to the most senior Administrative Assistant applicant; Administrative Assistant (Engineering and Corporate Assets) Wage: $34.06 - $36.84 hourly (2026) Department: Engineering and Corporate Assets Provide information in response to requests from the public and provide information requiring varying degrees of research and personal contact concerning the Department and its affairs, emphasizing customer service Act as a liaison between the public, Council, staff and other public or private agencies, along with maintaining telephone, counter reception, and e-mail communication Review invoices and statements for accuracy related to the department and ensure that all invoices are properly coded, approved by senior staff and forwarded to Accounts Payable for payment Provide administrative support for Request for Proposal (RFP) and Request for Quotations (RFQ) for various engineering projects Input payroll data, as applicable, ensuring accuracy and completeness, check time card data, and maintain employee data records and databases; track staff vacation requests Assist with preparation and monitoring of budgets for the division Coordinate seasonal patio licence agreements Responsible for inventory control and input and divisional data collection and input into various departmental and corporate computer systems Schedule appointments, meetings, book conferences/workshops, training, etc. and make travel arrangements Provide clerical support to various committees, including agenda preparation,



printing and distribution, meeting attendance, minute preparation and required follow-up such as correspondence and drafting reports for final approval proof reads for accuracy, grammatical errors and completeness Collect and enter statistical data and calculate, and produce reports and statistical Maintain and update multiple department databases and provide related information and reports Research information and manage/assist with special projects Support a variety of division related projects, such as research, database management, ordering and distribution of supplies, promotional materials, etc. Occasional travel is required to attend meetings and training ~ Post-secondary diploma in Office Administration or a related field Minimum 3 years of related experience, preferably in a municipal environment Office experience in the specific business of the department is preferred Demonstrated customer-service and interpersonal skills at a level to develop and to maintain cooperative/collaborative working relationships both within and outside the organization Excellent time-management skills with the ability to prioritize workload and meet deadlines, and the ability to deal with multiple demands Excellent organizational and administrative skills with the ability to work independently and in a team environment Ability to demonstrate initiative consistently with commitment to quality improvement, sharing process improvement initiatives with management Demonstrated ability to understand and abide by municipal policies and procedures Demonstrated proficiency in Microsoft Office, the internet, and any other related software Applicants must be prepared for skill testing.

The City of Kawartha Lakes is an equal opportunity employer committed to building an inclusive and supportive workplace. We are dedicated to providing barrier-free and accessible employment practices in compliance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA).

📌 Administrative Assistant (Eng & Assets) (Calgary)
🏢 Kawartha Lakes
📍 Calgary