Job Summary

We are seeking a dynamic and highly organized Office Administrator to join our team!

Front Desk & Customer Service
Welcome and assist students and visitors in a qualified and friendly manner.
Answer and direct incoming phone calls, emails, and general inquiries.
Maintain a professional and welcoming front desk and reception area.

Student Administration
Support the administrative needs of rotary-wing students throughout their training.
Assist with student registrations, forms, records, and documentation.
Maintain accurate student files and ensure required documentation is received and up to date.
Assist with flight scheduling and coordinate with instructors and students as required.
Track student progress, student accounts, and billing.
Support onboarding of new students and provide information regarding training procedures and expectations.

General Administration
Perform daily data entry, filing, scanning, photocopying, and document management.
Maintain organized digital and physical records.
Assist with invoicing, receipts, deposits, and other basic administrative tasks.
Order and maintain office and training supplies.
Assist with internal communications and distribution of information to staff and students.
Prepare reports, spreadsheets,



and other administrative documents as required.
Assist management and the rotary team with special projects and administrative tasks.

Qualifications & Skills
Previous experience in administration, reception, customer service, or a similar role.
Excellent organizational and time-management skills.
Strong written and verbal communication skills.
Professional and approachable demeanor.
Ability to multitask and prioritize in a busy setting.
Strong attention to detail and accuracy.
Comfortable working with Microsoft Office, email, scheduling systems, and general office software.
Aviation or flight-training experience is considered an asset.
Previous experience with a flight school or aviation company is an asset.

What We're Looking For

The successful candidate will be someone who:
Enjoys working with people and providing excellent customer service.
Can stay organized while managing multiple priorities.
Communicates clearly and professionally.
Is comfortable working in a energetic environment.
Understands the importance of confidentiality, accuracy, and attention to detail.
Has a positive, team-oriented attitude.

Pay: $24.00-$30.00 per hour

Expected hours: 40.0 per week

Work Location: In person

📌 Office Administrator Abbotsford
🏢 Chinook Helicopters
📍 Abbotsford