Energetic Building Controls is in search of an Administrative Assistant. The successful candidate will be a dedicated, hard-working individual who takes pride in their work. They will be responsible for performing clerical and administrative duties within the organization to support the team and management team. They will maintain excellent rapport and build long-term value-based relationships with customers and internal parties. With their enthusiastic and ambitious energy, they will provide the highest quality customer service and will play a definite key role in enhancing our corporate image and reputation.

Duties and Responsibilities:
Open and distribute incoming regular and electronic mail and other material
Co-ordinate the flow of information internally and with other departments as required
Answer telephone and electronic enquiries and relay telephone calls and messages
Set up and maintain manual and computerized information filing systems
Arrange travel schedules and make reservations
Manage parts and service requests
Work with the sales department, technicians, and Project Managers to track job progress and keep track of project stages
Work with the accounting department for progress billing of projects
Produce installation, operation,



and maintenance manuals for projects
Manage and update the sales bid calendar
Track the electrician’s hours and job costing
Produce job progress reports and review reports with the team of technicians and electricians to ensure that jobs and projects are on track
Enter job orders and produce material purchase orders for projects
Other duties as assigned

Beneficial Skills and Requirements:
Must be detail oriented with the ability to work under pressure and meet deadlines
Strong written and verbal communication skills, ability to communicate effectively and work as a team
Robust planning, organization and time management skills
Dedication to customer service and support
Ability to identify and resolve problems
Knowledge of, or experience in an HVAC, Electrical systems, and/or controls business is considered a definite asset
Proficient computer skills (Outlook, Excel, etc.)
Must have a class 5 driver’s license

Education / Training:
Completion and certification of a two- or three-year college program in instrumentation and controls is considered an asset
Post-secondary education in electrical or mechanical engineering/technology

Job Type: Full time

📌 Administrative Assistant Winnipeg
🏢 Air Unlimited
📍 Winnipeg