We are a small (2 lawyers, 5–7 staff), established law firm located in Ladysmith, British Columbia, seeking a capable and conscientious Legal Administrative Assistant and Receptionist to join our team. The lawyer seeking assistance has a busy practice focused primarily on estate planning and estate administration, as well as corporate and commercial small business matters.

The role will involve reception and scheduling, general office administration and assistance, and may also involve drafting and filing routine corporate documents, including incorporations, annual maintenance filings, and dividend and director resolutions.

The successful candidate will join an office workplace where careful work, reliability, and professionalism are highly valued.

Duties will include, among other things:
reception and scheduling appointments
preparing meeting materials
communicating professionally with clients and third parties as required
preparing reporting letters, correspondence, and related file documentation
maintaining accurate and orderly electronic and physical file records
reviewing documents for accuracy, completeness, and consistency
generally supporting the team by assisting with the organization, management,



and progression of client files from opening through completion
providing general legal and administrative support as required
possibly, preparing and filing corporate documents including incorporations, annual maintenance filings, and shareholder and director resolutions

Preferred qualifications include:
Legal Administrative Assistant certificate, or equivalent practical experience
previous experience working in a law firm workplace
previous experience with corporate and commercial law matters
familiarity with Appara (preferred but not necessary)
excellent drafting, proofreading, and organizational skills
careful attention to detail and a high standard of accuracy
professional communication skills, both written and verbal
the ability to work independently and manage responsibilities efficiently
proficiency with Microsoft Word and standard office software
previous experience in front-line customer service and hospitality

This is a 12 - 18 month maternity leave coverage opportunity, with the potential for extension or permanent employment as our practice continues to grow.

Pay: $25.00-$30.00 per hour

Advantages:
Dental care
Extended health care

Work Location: In person

📌 Legal Administrative Assistant/receptionist Ladysmith
🏢 Robson, O'Connor
📍 Ladysmith