Job Summary

BMAC Technologies and Consulting Inc. is a growing multi-disciplinary consulting firm delivering electrical, mechanical, and fire suppression systems engineering. We serve property managers, architects, developers, government agencies, and private owners across the residential, commercial, and institutional sectors.

We are seeking a detail-oriented Office Administrator to run daily office operations and keep our project, permit, and administrative workflows moving.

Responsibilities (including but not limited to):
Reception and communications — greet visitors, answer and route calls, manage the general email inbox, and draft routine correspondence for review
Scheduling and coordination — book meetings, site inspections, and appointments; coordinate with team members, consultants, and vendors
Document control — organize digital and physical project files, prepare and merge PDF packages, and collect signatures
Permit and city portal administration — assemble submission packages, upload drawings and documents to city, monitor status, book inspections, and file correspondence
Deadline and follow-up tracking — maintain a central tracker for permits, contracts, insurance, and outstanding items until they close
Insurance administration — request Certificates of Insurance,



upload them to client portals, and track policy renewals
HR administration — provide adrevtisment for hiring, onboarding documents, prepare offer and employment letters from provided terms, maintain employee files, and track probation and benefit eligibility
Office operations — manage supply inventory and ordering, coordinate couriers and deliveries, and schedule maintenance
Bookkeeping support — Collect receipts and supporting documents, and assist the bookkeeper as needed

Qualifications
Minimum 3 years in an administrative, office support, or receptionist role
Intermediate Microsoft Outlook, Word, and Excel; QuickBooks or similar an asset
Experience with municipal permit or client portals (LeapAP, city portals) an asset
Strong organizational and time-management skills with high attention to detail
Ability to prioritize competing deadlines in a quick-paced environment
Discretion handling confidential employee and client information
Professional, cooperative communication style; self-motivated and adaptable

Additional pay: Bonus pay

Pay: $21.00-$24.00 per hour

Advantages:
Extended health care
RRSP match

Work Location: In person

📌 Office Administrator/receptionist Burnaby
🏢 BMAC TECHNOLOGIES AND CONSULTING
📍 Burnaby