About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an prospect to contribute to a better world through the development of new knowledge, recent abilities, new connections, and new ways to make a difference.

About Us

The Office of the Registrar is dedicated to helping our students achieve their academic goals by providing to the Western community an array of integrated student related services in a confidential and professional environment. This includes providing exceptional service to current students as well as prospective students from the initial point of interest in undergraduate programs at Western, through the information gathering, application, and admission processes.

Responsibilities

The Convocation Support Assistant will contribute to the efficient running of convocation by performing a range of administrative tasks in accordance to policies and procedures. The incumbent will assist with the preparation of degrees for our convocation ceremonies. This will include the matching of degrees for students with multiple parchments, confirming student names, assisting in ensuring all degrees have been ordered, support the handing out of degrees, and mailing of degrees.



The incumbent will also help with tracking of graduates once they have been handed their degree to provide statistics surrounding convocation.

- Please note: This position is expected to be filled by an internal candidate.

Qualifications

Education

- Community College Diploma in an administrative field

Experience

- 1 year of administrative experience providing customer service

Skills, Abilities & Expertise:

- Knowledge of general office procedures

- Written and verbal communication skills to express ideas clearly, and adapt communication style to suit the situation and audience

- Computer skills with the ability to learn and use software programs

- Basic computer skills in Microsoft Office Suite

- Ability to maintain a positive, outgoing attitude with genuine customer service orientation

- Ability to follow formal business practices with high attention to detail

- Ability to multi-task and maintain an organized and effective personal work environment

- Adapts readily and effectively to changing priorities and demands

- Personable and courteous in working relationships with colleagues, students and the public

- Demonstrated ability to understand and resolve external and internal partner issues





- Ability to work independently and effectively as a member of the team to achieve department goals

- Ability to work in a manner that is compliant with confidentiality requirements

- Solid keyboarding skills

Why Western?

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone (phone hidden).

Please Note:

This position is an existing vacancy. This position is expected to be filled by an internal candidate. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

📌 Convocation Support Assistant (London)
🏢 Western University
📍 London