From decarbonizing mines to modernizing electric grids and building the infrastructure that fuels communities, we’re powering the world. And we’re looking for problem solvers, high achievers, and visionaries to help us. Join us for a chance to grow professionally at one of the world’s top design firms while building our clean energy future.

At our core, we are a community. Together, we exercise creative thought, developing engineering and designs as individual as the people and projects we touch. From approval and permitting to design and construction management services, we put the goals of our clients and their communities at the center of everything we create.

Join us as we assist mining companies in getting mined materials to communities around the globe.

The Document

Controller is responsible for the effective management, control, and distribution of project documentation throughout the full project lifecycle. This role ensures that all project documents are accurate, current, compliant, and accessible to authorized stakeholders, while adhering to internal standards and client‑specific requirements. Working closely with Project Managers, Engineers, Project Services, and external clients, the Document Controller plays a critical role in supporting successful project delivery by maintaining document integrity, supporting information flow, and reducing project risk.

This role requires strong attention to detail, excellent organizational skills, the ability to manage multiple priorities, and a solid understanding of document control practices within a project‑based environment.

Document

Control & Lifecycle Management Establish, maintain, and manage document control processes in accordance with organizational standards and client requirements Control the full document lifecycle, including:

- Revision and version control Manage deadlines for document submissions, reviews, and client responses Quality Assurance & Compliance Perform quality checks on documentation to ensure:
- Compliance with project, regulatory,



and client standards Support audits, quality reviews, and verification activities related to document control Ensure compliance with contractual document control requirements Identify gaps, inconsistencies, and risks related to document management and recommend corrective actions Electronic Document Management Systems (EDMS) Manage and maintain project documentation within EDMS platforms such as SharePoint, ProjectWise, ACC or similar systems Ensure controlled access to sensitive and confidential information Support migration, archiving, and close‑out of project document repositories Project & Administrative Support Support project deliverables by formatting, editing, and proofreading documents Coordinate and support project meetings (where requested) Manage and track Requests for Information (RFIs) and other project correspondence Assist with project start‑up and close‑out activities, including document handover packages Act as a PM Framework ambassador and support points related to document controls Liaise with project teams, clients, vendors, and subcontractors regarding document control requirements Provide guidance and support to engineers, project managers, and support staff on document control procedures and Stantec standards Continuous Improvement & Training Provide training and onboarding support to project teams on document control systems and processes Contribute to the development and improvement of document control standards, templates, and procedures Identify opportunities to improve efficiency, consistency,



and quality within document control activities Share best practices and lessons learned across projects Promote and support a culture of safety and compliance within all project activities Ensure documentation supports health, safety, environmental, and regulatory requirements where applicable Minimum 5 years of experience in document control within engineering, construction, industrial, or project‑based environments Proven experience managing large volumes of technical documentation Strong understanding of document control processes, standards, and best practices Ability to work independently and manage multiple projects simultaneously Technical Skills Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) SharePoint, ProjectWise, ACC, others) Understanding of the project lifecycle, project management and project services fundamentals Post‑secondary education in a related field, or equivalent combination of education and experience Experience in a consulting engineering or heavy industrial workplace is an asset Primarily office‑based with extended computer use Flexible in‑office and remote work arrangement Duties may evolve to meet changing project or organizational requirements. #At Stantec certain roles are bonus eligible. Actual compensation for part‑time roles will be pro‑rated based on the agreed number of working hours per week. Regular full-time and part‑time employees (working at least 20 hours per week) will have access to health, dental, and vision plans, a wellness program, health care spending account, wellness spending account, group registered retirement savings plan, employee stock purchase program, group tax‑free savings account, life and accidental death & dismemberment (AD&D;) insurance, short‑term/long‑term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage, and paid time off. Temporary/casual employees will have access to group registered retirement savings plan, employee stock purchase program, and group tax‑free savings account.

📌 Field Document Control Specialist (Toronto)
🏢 Stantec.
📍 Toronto