Assist with managing calendars for four Partners, including scheduling meetings and resolving basic conflicts Prepare meeting materials, agendas, and briefing documents Coordinate domestic and international travel arrangements, including flights, hotels, and transportation Prepare detailed travel itineraries Monitor travel plans and assist with adjustments when needed Assist with preparing client-facing presentations and materials Maintain organized digital filing systems and shared drives Provide support and backup coverage for Executive Assistants as needed Provide full reception and facilities coverage when the Reception/Facilities coordinator is out of office or on PTO Greet visitors, manage incoming calls, oversee meeting room readiness, and coordinate office needs during coverage periods Help ensure smooth daily office operations and continuity of service Collaborate with Operations, HR, IT, and Finance on administrative requests Contribute ideas to improve administrative processes and workflows 1–3 years of administrative experience (internship,



co-op, or entry-level experience welcome) ~ Ability to manage multiple tasks and shifting priorities ~ Proficiency in Microsoft 365 (Outlook, PowerPoint, Word, Excel, Teams) ~ Qualified demeanor and strong customer-service mindset ~ Flexibility to adapt to front-of-house and facilities responsibilities when required ~ Demonstrates strong organizational skills and attention to detail while managing multiple tasks and shifting priorities. Proficient in Microsoft 365 tools and capable of supporting executive functions, client interactions, and administrative processes. Microsoft 365 Proficiency Travel Coordination Document Formatting and Proofreading ATS Optimization Keywords Travel Arrangement Document Editing Customer Service Mindset Administrative Experience Office Operations Microsoft Outlook Microsoft PowerPoint Microsoft Word Microsoft Excel Microsoft Teams #

📌 Junior Executive Assistant - 3 days/week in Office (Toronto)
🏢 Jobtailor
📍 Toronto