Assist with managing calendars for four Partners, including scheduling meetings and resolving basic conflicts Coordinate internal and external meetings across time zones Prepare meeting materials, agendas, and briefing documents Track action items and support timely follow-up Coordinate domestic and international travel arrangements, including flights, hotels, and transportation Prepare detailed travel itineraries Monitor travel plans and assist with adjustments when needed Serve as a professional point of contact for clients and external stakeholders Support coordination of client meetings, workshops, and internal events Assist with preparing client-facing presentations and materials Maintain confidentiality of client and firm information Process expenses and invoices accurately and in a timely manner Format, edit, and proofread documents and presentations Maintain organized digital filing systems and shared drives Provide support and backup coverage for Executive Assistants as needed Provide full reception and facilities coverage when the Reception/Facilities coordinator is out of office or on PTO Greet visitors, manage incoming calls, oversee meeting room readiness, and coordinate office needs during coverage periods Help ensure smooth daily office operations and continuity of service Support planning and coordination of Partner-led initiatives and internal meetings Assist with leadership meetings, team sessions, and firm events Collaborate with Operations, HR, IT,



and Finance on administrative requests Contribute ideas to improve administrative processes and workflows Requirements 1–3 years of administrative experience (internship, co-op, or entry-level experience welcome) Strong organizational skills and attention to detail Ability to manage multiple tasks and shifting priorities Proficiency in Microsoft 365 (Outlook, PowerPoint, Word, Excel, Teams) Strong written and verbal communication skills Professional demeanor and strong customer-service mindset High level of discretion and reliability Flexibility to adapt to front-of-house and facilities responsibilities when required Eagerness to learn and grow within an executive support role Core Competencies Demonstrates strong organizational skills and attention to detail while managing multiple tasks and shifting priorities. Proficient in Microsoft 365 tools and capable of supporting executive functions, client interactions, and administrative processes. Highest-signal resume keywords Microsoft 365 Proficiency Organizational Skills Client-Facing Communication Travel Coordination Document Formatting and Proofreading ATS Optimization Keywords Hard Skills Calendar Management Travel Arrangement Expense Processing Document Editing Meeting Coordination Soft Skills Attention to Detail Customer Service Mindset Qualified Demeanor Flexibility Eagerness to Learn Industry Keywords Administrative Experience Client Meetings Internal Events Confidentiality Office Operations Tools & Technologies Microsoft Outlook Microsoft PowerPoint Microsoft Word Microsoft Excel Microsoft Teams

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📌 Junior Executive Assistant – 3 days/week in Office (Winnipeg)
🏢 Jobtailor
📍 Winnipeg