Job Posting: Finance & Administration Coordinator

We are seeking a Finance & Administration Coordinator to join our dynamic team. This position is a recent addition to our Finance department. You will be responsible for providing high-quality administrative and financial support to the Finance team, which consists of 10 employees, including 1 VP, 1 Accounting Manager, 1 Accounting Technician, 4 Accounts Payable Representatives, and 2 Finance Representatives.

Purpose of this role

The Finance & Administration Coordinator will be responsible for providing effective administrative and financial support. You will facilitate calendar management, internal and external communication, meeting organization, document management, and financial process monitoring. This role is essential to ensure the smooth running of operations, ensure process compliance and optimize coordination between different partners and departments.

Advantages

- Permanent Position
- Town of Mount Royal
- Salary: $60,000-$65,000 per year
- Working Hours: 40 hours per week, adaptable schedule
- Telecommuting: After the probationary period, 1 day of telecommuting (or 2 if you live more than 15 km from the office)
- Vacation: 4 weeks of vacation (1 fixed during Christmas week, the other 3 at your discretion)
- Benefits: After 3 months
- Beautiful office
- Parking available

Responsibilities

- Plan schedules and organize meetings, committees, or gatherings, draft agendas, prepare documentation, and establish priorities.
- Write, edit, format, translate, or fax letters, memos, and other documents.
- Manage emails and correspondence.
- Ensure communication between internal and external partners and other collaborators.
- Create PowerPoint presentation summaries.
- Prepare presentations to document financial procedures.
- Write and submit minutes and reports, ensure the flow of information, and follow up on actions.
- Manage the contact database.




- Manage government access (federal and provincial).
- Ensure the filing, confidentiality, and integrity of documents.
- Update various tools such as timesheets, arrival/departure forms, expense reports, calendars, and the auditor's tracking list.
- Manage SharePoint access for internal partners and external, and keep records up to date.

Qualifications

- Bilingual (spoken and written)
- English-speaking internal and external clients/partners/employees located outside Quebec on a daily/regular basis.
- Secretarial and/or office technology diploma.
- Proficiency in the Office suite (Word, Excel, PowerPoint, Outlook).
- Experience in a similar position.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

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